g. Contract approval - Laserfiche WebLink

3 | P a g e c. Ensure employees receive informational materials, monthly newsletters, quarterly supervisor newsletters and EAP program updates. d. Designate one or more employee contacts to serve as liaison with the Village EAP and to keep direct open communication between the two groups. Assist in implementing the program, promote usage and additional duties such as submitting FTE counts and contract management. e. Provide an opportunity for all management, supervisory personnel, and employees to participate in orientations and training. 3. The terms of the contract shall be from January 1, 2024, to December 31, 2024, at a cost of $30.00 per year per Full-Time Equivalent employee (FTE) for 476 FTE employees. Total first year contract cost is $14,280.00 and will be paid annually at the beginning of the contract year or as determined. FTE's will be confirmed annually. 4. This contract automatically renews annually after the dates listed in #3 or until a new contract is executed, except that either party may terminate this agreement upon sixty (60) days written notice to the other party and confirmation by said party. FTE count will be updated yearly, and CASS COUNTY will be required to provide current FTE count to their Village EAP Account Executive or Village Business Office at ContractRenewal@TheVillageFamily.org within 10 business days of the renewal date or contract will automatically continue/renew with a 10% increased FTE count for the upcoming year. 5. Both the Village EAP and CASS COUNTY shall maintain confidentiality of privileged information in accordance with applicable state and federal law. Identifying information about CASS COUNTY employees or household members using the program shall not be given out by the Village EAP under any circumstances unless the client signs an agreement authorizing the Village EAP permission to disclose such information, except in instances of risk/safety concerns or as required under state or federal law. The Village EAP will maintain physical, electronic, and procedural safeguards that comply with federal regulation to guard protected client information. Both the Village EAP and CASS COUNTY shall maintain the highest ethical and legal standards in all phases of the program. 6. CASS COUNTY understands that the Village EAP does not provide counseling services through its own employees or employees of The Village outside North Dakota and Minnesota. The Village EAP contracts with licensed and insured affiliate providers “Affiliates” located throughout the United States. CASS COUNTY hereby consents to Affiliates providing counseling services to its employees and agrees to indemnify and hold harmless for any services, losses, expenses, damages, or injuries resulting from or arising out of services provided to CASS COUNTY or its employees by an Affiliate.