2024-04-22 - Special Meeting - HR Committee

CASS COUNTY JOINT WATER RESOURCE DISTRICT HUMAN RESOURCES COMMITTEE VIRTUAL / CONFERENCE CALL SPECIAL MEETING ORIGINATING AT THE CASS COUNTY HIGHWAY DEPARTMENT TUNDRA CONFERENCE ROOM WEST FARGO, NORTH DAKOTA APRIL 22, 2024 9:00 A.M. A virtual / conference call meeting of the Cass County Joint Water Resource District was held on April 22, 2024, at 9:00 a.m. Present were Keith Weston and Rick Steen, Southeast Cass Water Resource District; William A. Hejl, Rush River Water Resource District, Melissa Hinkemeyer, Secretary- Treasurer; Leilei Bao, Accountant, Carolyn Fiechtner, Administrative Assistant; and Sean M. Fredricks, Ohnstad Twichell, P.C. Personnel manual updates The Secretary suggested the Committee conduct a thorough evaluation of the existing policies outlined in the personnel policy manual. The current policies in the manual can be compared to policy recommendations provided by the North Dakota Insurance Reserve Fund. Some of the items being reviewed include: • Licensing policy • Continuing education policy • Volunteering policy • An annual review of the personnel manual • Guiding principles for the Cass County Water Resource Districts Office staffing – additional staffing needs The Committee discussed various staffing options to assist the Accountant. The Committee directed the Secretary to hire a temporary staff individual, not to exceed 20 hours per week and $25 per hour compensation to assist the Accountant. Further discussion included researching auto-bank statement reconciliation software. The Secretary and Accountant will research and bring bank information regarding the matter. The Committee instructed the Secretary to develop a job description for a part-time temporary staff position, not to exceed 20 hours per week, with assistance from the Water Resource District Attorney.