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<br />211 9th Street South, Fargo, ND 58103 | www.casscountynd.gov <br />Finance Office <br /> <br /> Telephone: 701-241-5600 <br /> Fax: 701-241-5728 <br /> SMB-FIN@casscountynd.gov <br /> <br /> <br />January 31, 2024 Board of County Commissioners Cass County Government <br />211 9th Street South Fargo ND 58103 <br />Re: ExpressVote Unit Purchase Dear Commissioners: <br /> The election budget includes funding for the procurement of ExpressVote units and is a budgeted line item approved for 2024. ExpressVote’s will be deployed and utilized throughout our 21 polling locations in the Primary and General elections. We expect voter turnout will be high this year and are planning to accommodate a capacity of 50,000 to 60,000 voters during the General Election this fall. The finance office is requesting the commission authorize the purchase of 73 ExpressVotes. Cass County currently has 150 ExpressVote units in our inventory and have budgeted to purchase an additional 73 units in 2024 to increase our inventory to 223 units. Ideally, we would have enough ExpressVote units to deploy 275 units throughout our 21 polling locations. These additional units will allow us to manage wait times, ballot distribution, and improve the overall experience for voters of Cass <br />County. These new units will be used for the next three election cycles at a minimum and potentially longer. The SOS office does plan on issuing an RFP for new election equipment contracts after the 2028 election cycle; therefore, it is entirely possibly that our current election equipment will be updated <br />and/or replaced for the 2030 election cycle. The state of North Dakota has established a contract with Election Systems & Software (ES&S) for a <br />statewide voting tabulation system (contract #214). The contract has been extended through the state until 12/31/2024. This master contract allows counties to purchase election programming, consumables, miscellaneous equipment, and professional services. In line with the procurement contract, we have received a quote from the approved vendor of ExpressVotes, ES&S. The quote is for a total of 73 ExpressVotes, 73 cases, 73 barcode scanners, software licensing, implementation services and an annual post-warranty software license and maintenance fee. The total purchase price is quoted at $346,385. SUGGESTED MOTION: Move to approve the purchase of 73 EXpressVotes, including software, implementation, accessories, and post-warranty, for a total of $346,385. (101-2103-4017401) <br />Enc: ES&S Purchase Quote