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Commission Minutes—March 6, 2023 5496
<br />matching funds of up to $17,000 from line item 101-1801-412.74-14 from existing
<br />2023 budget if required. On roll call vote, the motion carried unanimously.
<br />13. POLICY, Amend Commission Policy Manual
<br />County Administrator, Robert Wilson was present and said the Administration Office has been
<br />working to update the Commission Policy Manual to look at what policies are needed, which are no
<br />longer relevant or in practice, are included in another manual, or are not needed. He said the update
<br />will be broken down into phases and parts in an effort to give staff and the Board a more palatable
<br />look at the update. Mr. Wilson said the first part is to remove policies that no longer serve a purpose
<br />and get to a policy manual that is useful. He said the policies being considered today have to do with
<br />safety and have all been reviewed by Emergency Manager, Jim Prochniak.
<br />Mrs. Scherling asked if the policies being deleted should be further reviewed by the Board. She said
<br />if policies are not in practice, possibly they should be reviewed and put back in practice rather than
<br />deleted. She said for example, the first aid policy. Commission Assistant, Taylor Kaushagen was
<br />present and said all the policies being deleted have been reviewed by the County Administrator,
<br />Assistant County Administrator/Human Resource Director, and the applicable Department Head.
<br />She said yes, some policies are being deleted because they are not followed, for example the first
<br />aid policy states the County is to have training available to all permanent employees in basic first
<br />aid, offering a refresher course every three years and emergency phone numbers for ambulance,
<br />fire, and sheriff should be kept by all phones. Ms. Kaushagen said in current practice, first aid
<br />training is not available to all staff. She said in discussions to update the manual, staff discussed the
<br />principal of, does this policy belong in the Commission Policy Manual to help guild County business
<br />and in this case. She said in the case of first aid it was discussed a better place for this policy would
<br />be in the Employee Handbook, if the Commission wished to bring back offering first aid in the future.
<br />Ms. Kaushagen said other policies in this section are covered in other county manuals and are not
<br />needed in the Commission Policy Manual. She said the recommendation is to remove them from the
<br />Commission Policy Manual, not necessarily that the policies or procedures are not followed or listed
<br />somewhere else.
<br />Mr. Prochniak was present and said he reviewed all the safety policies and recommended they be
<br />removed from the Commission Policy Manual and many of them he recommended be added to the
<br />Employee Handbook or a specific department policy or procedure. He said it goes back to the
<br />principal of having a policy manual, for example first aid, does it belong as a commission policy or as
<br />an employee handbook policy. Mr. Peterson said the Board should lean on the County's leadership
<br />team to update the policy manual. He said he would like the leadership team to double check all
<br />policies being removed.
<br />MOTION, passed
<br />Mr. Peterson moved and Mr. Kapitan seconded to amend Commission Policy
<br />Manual with the removal of policies; 18.00, 19.00, 19.10, 20.00, 22.00 23.00,
<br />33.00, 32.00, 25.03, 25.10, 25.09, 25.05, 25.20, 25.14, 25.15, 25.17, 25.18, 25.19,.
<br />25.21, 25.16, 25.22, 25.23, 25.04, 25.11, 25.06, 25.02, 25.07, 25.08, 25.12, 30.00,
<br />and 26.00. On roll call vote, the motion carried unanimously.
<br />14. FARGO DOME AUTHORITY APPOINTMENT, Rick Steen appointed
<br />The City of Fargo Home Rule Charter authorizes one member to represent Cass County shall be
<br />appointed to the Fargo Dome Authority Board. The current appointee is former Cass County
<br />Commissioner Rick Steen and his term is expiring in April of 2023. Mr. Kapitan nominated Rick
<br />Steen to continue serving as the Cass County representative.
<br />MOTION, passed
<br />Mr. Kapitan moved and Mr. Breitling seconded to appoint Rick Steen as the
<br />Cass County representative on the Fargo Dome Authority Board. On roll call
<br />vote, the motion carried unanimously.
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