07. Red River Regional Dispatch Center Joint Powers Agreement review

13 Version Oct 13, 2022 another one (1) year term or upon the selection of a successor Vice Chair. It is the expectation that the Vice Chair for a particular year elected by the RRRDC Authority Board will be the following year’s Chair unless the Chair, from term to term, is from the same state (i.e. North Dakota or Minnesota) for successive terms. Section 5.08 SECRETARY. At the Annual Meeting of the Red River Regional Dispatch Center Authority, the RRRDC Authority Board Members shall appoint a Secretary. An employee of one of the Member Entities, an individual or contractor, may be appointed as the Secretary for the Red River Regional Dispatch Center Authority. The Secretary shall be responsible for ensuring that minutes are prepared for all Red River Regional Dispatch Center Authority meetings. The Secretary shall also keep all books and records of the Red River Regional Dispatch Center Authority and shall give all notices required by law, and may have other duties assigned from time to time by the Red River Regional Dispatch Center Authority. The Secretary shall also be responsible for compliance with North Dakota’s Open Records Law requirements. Section 5.09 VOTING BY THE BOARD. Each RRRDC Authority Board Member shall have one (1) vote on matters before the Red River Regional Dispatch Center Authority. Each RRRDC Authority Board Member shall cast a vote on all matters before the Red River Regional Dispatch Center Authority unless the RRRDC Authority Board Member has a conflict prohibiting him or her from casting a vote. All decisions before the Red River Regional Dispatch Center Authority shall be determined by a simple majority vote of the RRRDC Authority Board Members present except as set forth in this Section. RRRDC Authority Board Members are not permitted to vote by proxy. A RRRDC Authority Board Member Alternate will be seated as a RRRDC Authority Board Member when the Member Entity’s RRRDC Authority Board Member is absent from a RRRDC Authority Board meeting. When seated pursuant to this Section, RRRDC Authority Board Member Alternates will have the same voting rights as regular RRRDC Authority Board Members. The following decisions require that at least one (1) affirmative vote must be cast by a Minnesota Board Member, at least one (1) affirmative vote must be cast by a North Dakota Board Member and, with respect to decisions described in subparagraph (a), (b), (f), (g) or (i), at least one (1) affirmative vote must be cast by a Cass County Member: (a) Approval of the annual operations budget (b) Approval of the annual capital budget. (c) Hiring of a Director. (d) Establish the authorized level or size of staffing of the Dispatch Center. (e) Termination of the Director. (f) Approval or modification of the methodology and finance plan developed pursuant to Section 12.06 of this Agreement to allocate the costs associated with operating the Dispatch Center.