04. Vision Zero Outreach Regional Coordinator Position

APPENDIX A Page 5 of 6 and may also include recommendations for future enhancements. Vouchers received after November 14, 2022, will not be reimbursed. The Safety Division will provide a voucher format. Audit Reporting A non-federal entity that expends $750,000 or more during the non-federal entity’s fiscal year in federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of 2 CFR 200, Subpart F. A financial audit is sufficient if the non-federal entity expends less than $750,000. Other Requirements The Contractor will: • Incur all expenses in advance of requesting reimbursement through the Safety Division. Federal funds for this contract from the NHTSA are available on a reimbursement basis only. • Identify an employer for each Vision Zero Coordinator with adequate office space within a county building within their assigned service region. • The Contractor will provide administrative staff and accounting support for monthly report preparation, billing, contract payments, etc. • Assist the NDDOT to select Vision Zero Coordinators that meet the qualifications specified in the approved job description and job posting. • Maintain financial records and retain supporting documentation at the local level according to audit guidelines. • Provide record-keeping as required by state and federal guidelines. • Track and report monthly in-kind match for Vision Zero Coordinator program activity. • Participate in additional program activities that may be required based on direction from the Safety Division, NDDOT. GRANTOR RESPONSIBILITIES This scope of work will be monitored by a program manager with the Safety Division. Oversight will include, but will not be limited to, desktop and on-site monitoring of program finances and operations. This will include written notification of issues and/or concerns if identified and appropriate corrective action(s). REIMBURSEMENT This contract will reimburse allowable expenses up to the project’s total budget for costs incurred through completion of the scope of work and/or in the direction of the program manager. Contractual costs (salary and benefits) will be paid at the rate of 1/12 per month per Coordinator, and Grant Support will be paid at 1/12 per month. Other items will be reimbursed at cost. The Safety Division reserves the right to deny payment for unallowable expenses identified in the applicable cost principles. The indirect cost rate (ICR) is based on the recent audit conducted by the Contractors’ audit firm. Should a