k. Contract approval
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k. Contract approval
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<br />Management Responsibilities <br /> <br />Management is responsible for establishing and maintaining effective internal control and for compliance with <br />the provisions of applicable laws, regulations, contracts, agreements. and grants. In fulfilling this <br />responsibility, estimates and judgments by management are required to assess the expected benefits and <br />related costs of the controls. The objectives of internal control are to provide management with reasonable, <br />but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, <br />that transactions are executed in accordance with management's authorizations and recorded properly to <br />permit the preparation of financial statements in accordance with generally accepted accounting principles, <br />and that federal award programs are managed in compliance with applicable laws and regulations and the <br />provisions of contracts and grant agreements. <br /> <br />Management is responsible for making all financial records and related information available to us, including <br />any significant vendor relationships in which the vendor has the responsibility for program compliance. We <br />understand that you will provide us with such information required for our audit and that you are responsible <br />for the accuracy and completeness of that information. We will advise you about appropriate accounting <br />principles and their application and will assist in the preparation of your financial statements, including the <br />schedule of expenditures of federal awards, but the responsibility for the financial statement remains with <br />you. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your <br />financial statements. You are responsible for reviewing the entries and understanding the nature of any <br />proposed entries and the impact they have on the financial statements. That responsibility includes the <br />establishment and maintenance of adequate records and effective internal control over financial reporting <br />and compliance, the selection and application of accounting principles, and the safeguarding of assets, <br />Management is responsible for adjusting the financial statements to correct material misstatements and for <br />confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by <br />us during the current engagement and pertaining to the latest period presented are immaterial, both <br />individually and in the aggregate, to the financial statements taken as a whole. <br /> <br />You are responsible for the design and implementation of programs and controls to prevent and detect fraud, <br />and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) <br />management, (2) employees who have significant roles in internal control, and (3) others where the fraud or <br />illegal acts could have a material effect on the financial statements. You are also responsible for informing <br />us of your knowledge of any allegations of fraud or suspected fraud or illegal acts affecting the government <br />received in communications from employees, former employees, grantors, regulators, or others. In addition, <br />you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations <br />and for taking timely and appropriate steps to remedy any fraud, illegal acts, violations of contracts or grant <br />agreements, or abuse that we may report. Additionally, as required by OMB Circular A-133, it is <br />management's responsibility to follow up and take corrective action on reported audit findings and to prepare <br />a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior <br />audit findings should be available for our review. <br /> <br />Audit Procedures-General <br /> <br />An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the <br />financial statements; therefore, our audit will involve judgment about the number of transactions to be <br />examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than <br />absolute assurance about whether the financial statements are free of material misstatement, whether from <br />(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or <br />governmental regulations that are attributable to the entity or to acts by management or employees acting on <br />behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do <br />not expect auditors to provide reasonable assurance of detecting abuse. As required by the Single Audit Act <br />Amendments of 1996 and OMB Circular A-133, our audit will include tests of transactions related to major <br />federal award programs for compliance with applicable laws and regulations and the provisions of contracts <br />and grant agreements. Because an audit is designed to provide reasonable, but not absolute assurance and <br />because we will not perform a detailed examination of all transactions, there is a risk that material <br />misstatements or noncompliance may exist and not be detected by us. In addition, an audit is not designed <br />to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct <br />and material effect on the financial statements or major programs. However, we will inform you of any <br />material errors and any fraudulent financial reporting or misappropriation of assets that comes to our <br />attention. We will also inform you of any violations of laws or governmental regulations that come to our <br />attention, unless clearly inconsequential. We will include such matters in the reports required for a Single <br />Audit Our responsibility as auditors is limited to the period covered by our audit and does not extend to <br />matters that might arise during any later periods for which we are not engaged as auditors. <br />
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