06-25-2020
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METRO FLOOD DIVERSION PROJECT <br /> <br /> <br />EDCONTRACTINGRECOMMENDATION_DA-HMG-TO01A15_2020-0612.DOCX0615 1 <br />Executive Director Contracting Recommendation Date: 06/15/2020 <br />RECOMMENDATION FOR ACTION: <br />The Executive Director has reviewed and recommends approval of the following Contract Action(s). <br />SUMMARY OF CONTRACTING ACTION: <br />Per the contract review and approval procedures that were adopted by the Diversion Authority on November <br />10, 2016 and amended August 23, 2018, the Owner’s Program Management Consultant (PMC) or Engineer of <br />Record (EOR) is directed to prepare task orders and task order amendments for existing Master Services <br />Agreements (MSA) and submit them to the Executive Director for review and action. <br />The Owner’s PMC has prepared the following Contract Action(s): <br />Houston-Moore Group, LLC (HMG) <br />Task Order 1, Amendment 16: Insurance $249,931.77 <br />• Reimburse HMG for the cost of Professional Liability Insurance and all required Tail <br />Insurance <br /> <br />BACKGROUND AND DISCUSSION: <br />Under Task Order 1, Houston-Moore Group, LLC (HMG) is responsible for: providing overall project management <br />of Engineer design teams and subcontractor design teams; coordinating with the Owner and Program <br />Management Consultant (PMC); providing public involvement assistance, and providing on-call services when <br />requested. HMG has provided these professional services from March 8, 2012, to the present time. <br />The Diversion Authority shall reimburse HMG for the cost of Professional Liability Insurance and all required Tail <br />Insurance Policies per Section 27 (C)(7) of the MSA that became effective April 1, 2020. The current insurance <br />policy period is from March 13, 2020 to March 12, 2021. The reimbursable amount has been prorated to only <br />include the policy on and after April 1, 2020. <br />The table below summarizes the contracting history for this task order and the current contracting action. <br />SUMMARY OF CONTRACTING HISTORY AND CURRENT CONTRACT ACTION: <br /> <br />Budget <br />Change <br />Initial or <br />Revised Project <br />Cost <br />Project <br />Start <br />Project <br />Completion Comments <br />Task Order 1 <br />Amendment 0 <br />$ - $961,175 8-Mar-12 30-Sep-12 Initial authorization of subtasks A through C. <br />Task Order 1 <br />Amendment 1 <br />$1,075,000 $2,036,675 10-Oct-12 30-Sep-13 Added subtask D. Insurance, and funding for subtasks A.i <br />(Project Management) and A.ii (Public Involvement <br />Assistance). <br />Task Order 1 <br />Amendment 2 <br />$36,000 $2,072,675 10-Jan-13 30-Sep-13 Added meetings and funding under A.i (Project Management). <br />Task Order 1 <br />Amendment 3 <br />$350,000 $2,422,675 10-Sep-13 30-Sep-14 Extended POP for All Work to 30-Sep-14, and added funding <br />for subtask A.i (Project Management). <br />Task Order 1 <br />Amendment 4 <br />$65,000 $2,487,675 13-Feb-14 30-Sep-14 Added funding and reallocated existing funding within <br />subtasks.
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