06-19-2006 - Laserfiche WebLink

Commission Minutes-June 19, 2006 3081 Mr. Burdick said he is recommending the contract be approved as to form; however, the cost to the counties in 2007 is unclear. Mr. Vanyo wanted to emphasize any action taken today pertains only to outgoing interstate cases and not any other functions. MOTION, passed Mr. Vanyo moved and Mr. Wagner seconded to authorize the expenditure of $6,915.00 from the special projects account for the Interagency Cooperative Agreement for outgoing interstate cases and to authorize the regional child support administrator to sign the proposed agreement, subject to state's attorney approval. Discussion: Mr. Wagner is concerned this will be a permanent cost to county taxpayers without any county control over use of the funds. Mr. Vanyo serves on the task force studying this issue and they have indicated the funding issue will be re-addressed during the next legislative session. On roll call vote, the motion carried unanimously. 7. CASS COUNTY JAIL ADDITION, Change orders approved Bonnie Johnson, County Coordinator, said a change order in the amount of $17,624.00 has been requested by Foss Architecture on the jail addition, which exceeds the $5,000.00 threshold required for commission review. She received notice two months ago that an additional emergency exit is needed based on a code review. Rick Hoganson, Foss Architecture, was present to explain the change order request. He said the pod in the southeast corner of the jail is like an island and creates an obstacle for exiting purposes, as the exit to the main corridor is the only one available and there needs to be two, according to building code. Mr. Hoganson said codes were reviewed last fall, but because construction was delayed until this spring, the issue now needs to be addressed. Mr. Pawluk asked whose responsibility it is to review the codes and Mr. Hoganson said numerous agencies reviewed them, but feels they are subject to interpretation. MOTION, passed Mr. Pawluk moved and Mr. Vanyo seconded to approve change order #4 in the amount of$17,624.00 as presented by Foss Architecture, with the stipulation that their contractual fee of 5.5% would not be charged on this change order. On roll call vote, the motion carried unanimously. Mr. Hoganson said their firm would not charge a contractual fee on this type of change order, but would on significant owner requests. Mrs. Johnson discussed three change orders requested by the county: Change order #5 in the amount of $2,206.00 to install a shut down switch for the ventilation system in master control. She said this is to allow staff to control the air quality in an emergency situation involving dangerous noxious odors that may harm staff and inmates; Change order #6 in the amount of $1,540.00 for several electrical receptacles, a computer outlet and an additional breaker panel for welding equipment; and Change order #7 in the amount of $447.00 to install two floor drains and shut off valves in the custodial closets used by inmate workers.