12-06-1999 - Laserfiche WebLink

Commission Minutes--December 6, 1999 2069 MOTION, passed Mrs. Schneider moved and Mr. Wieland seconded to approve sending correspondence to Judge Norman Backes regarding North Dakota Information Technology Systems, dated December 6,1999. Motion carried. 16. COMMISSION POLICY MANUAL, Amended to add section on refund of overpayments Commissioner Koenig asked to move this item from the consent agenda to the regular agenda for discussion. Mr. Montplaisir said the Auditor's Office and Treasurer's Office receive payments in the mail that are often written for more than the amount due, and the county issues a refund check, even for amounts less than one dollar. He said other counties are adopting a policy similar to what he is proposing whereby they do not refund overpayments of five dollars or less for real estate or mobile home taxes. The State Tax Department does not issue state income tax refunds of five dollars or less, according to Mr. Montplaisir. Where possible, the county would apply any overpayment amount to other debts the payer owes to the county, and Mr. Montplaisir said refunds of five dollars or less will be made if specifically requested by the payer. He provided the draft policy to all county departments for their review prior to today's meeting, and no one was opposed to the policy. MOTION, passed Mr. Meyer moved and Mr. Koenig seconded to amend Commission Policy Manual by adding Section 14.91 setting a limit on refunds of overpayments made to the county. On roll call vote, motion carried unanimously. 17. VOUCHERS, Approved MOTION, passed Mr. Wieland moved and Mrs. Schneider seconded to approve Voucher No. 134,589 through No. 135,003. On roll call vote, motion carried unanimously. 18. STATE'S ATTORNEY REPORT; MEETING UPDATES; PLANNING FOR 2000 AFTER NEXT COMMISSION MEETING; REAL ESTATE TAX PAYMENTS; WORKER'S COMPENSATION UPDATE; WATER SUMMIT IN GRAND FORKS POSTPONED; EAST CENTRAL COMMISSIONERS MEETING, Committee reports Mr. Burdick reported that the State's Attorney's Office is asking the North Dakota Supreme Court to dismiss Kyle Bell's murder case appeal because he is a fugitive. He said the court may decide it is a legislative issue. Commissioners reported on numerous meetings they have attended in the past two weeks, as well as upcoming meetings. Mrs. Schneider suggested holding a planning meeting for next year after the last meeting in December, like the Commissioners have done in the past, and everyone was in agreement. Mr. Montplaisir reported that citizens have started paying their 1999 real estate taxes after the statements were mailed last week. Commissioner Schneider plans to volunteer some time in late December helping the Auditor's and Treasurer's Offices during the busy tax season.