03-15-1999 - Laserfiche WebLink

Commission Minutes--March 15, 1999 1956 16. REGISTER OF DEEDS, Computer uodate/overtime and temoorary help authorized Deanna Kensrud, Register of Deeds, reported the computer conversion and training in her office is now complete, however, the backlog is still about six months for returning recorded documents. She said the old system required a lot of manual work that is not required under the computerized system. After many hours of overtime during the month of February, she said she and her staff were able to gain only eight days on the backlog with the high volume of business each month. She estimates the amount of time necessary to eliminate the backlog would be approximately 2,000 hours, and estimated the cost at $16,000 in overtime and additional temporary help. Mr. Wieland asked where the money would be paid from, and Mrs. Kensrud said the estimated revenue for her office in 1998 was $320,000, but the actual amount was over $510,000. Mr. Montplaisir said a budget adjustment would be necessary but he recommended making that adjustment when the project is complete so the exact dollar amount is known. He believes the office is generating the revenue to pay for this budget adjustment. Mrs. Quick asked her to keep overtime and temporary hiring at a minimum, and continue utilizing the assistance from the Treasurer's Office. MOTION, passed Mr. Wieland moved and Mrs. Schneider seconded to authorize Deanna Kensrud, Register of Deeds, to hire additional temporary help and also authorize additional overtime for current staff members to eliminate the six-month backlog of returning recorded documents; and that a budget revision will be necessary at the end of that time. On roll call vote, motion carried unanimously. 17. RESOLUTION #1999-7, Road Department right-of-way condemnation for County #14 Keith Berndt, County Engineer, said the County Highway 14 project will require some additional right-of-way in order to improve the road to current standards. His department has been in contact with the adjacent land owners, and it appears they will reach a mutually agreeable settlement for the additional land. One property owner is being represented by Attorney Jacque Stockman, and it appears they do not object to the project but Mr. Stockman indicated he will negotiate with the county after condemnation proceedings have started because he believes it will be a tax advantage to his client. MOTION, passed Mr. Koenig moved and Mr. Wieland seconded to adopt Resolution #1999-7 regarding the taking of 2.27 acres of property in Section 26, Stanley Township. On roll call vote, motion carried unanimously. 18. VOUCHERS, Approved MOTION, passed Mrs. Schneider moved and Mr. Koenig seconded to approve Voucher No. 125,530 through No. 126,132. On roll call vote, motion carried unanimously. 19. LEGISLATIVE ISSUES; MEETING UPDATES; STATE'S ATTORNEY STAFF; JAIL UPDATE, Committee reports Mr. Wieland mentioned HB 1275 and suggested sending a copy of the county's support letter to two additional counties, Slope and McHenry Counties.