01-19-1993 - Laserfiche WebLink

Comm. Minutes--January 19, 1993 988 23. 24. 25. RECORDS STORAGE, Survey report by County Auditor County Auditor Michael Montplaisir recently surveyed courthouse storage areas and he recommended action as follows: MOTION, passed Mr. Eckert moved and Mr. Risher seconded to: 1) request the following information from each department located in the courthouse, jail or juvenile justice center by April 1, 1993: a) locations where they presently store records or equipment, b) what types of records or equipment they currently store (tax lists, steno notes, case files, broken televisions, etc), c) length of time each type of records or equipment must be kept, including the statutory guidelines for keeping records, d) the amount of or types of records that could be either destroyed or microfilmed, e) an estimate of space requirements for their storage needs, given that they keep only what they are required, f) a description of the physical system that would allow the department to make the most efficient use of their storage space (shelving units such as we have in the north basement, rolling files, file cabinets, etc.); 2) have each department establish a "SPRING CLEANUP DAY" by May 1, 1993. The "SPRING CLEANUP DAY" must be coordinated with the County Coordinator if the maintenance staff is to do any hauling for the department; 3) require each department to consider their storage problems in preparing their 1994 budgets in respect to microfilming or other storage devices. On roll call vote, motion carried unanimously. JOINT DISPATCH, Progress report/time line Mr. Wieland continues to be chairman of the Joint Dispatch Council, and he said the group will attempt to prioritize planning stages of the contract with the idea of having something finalized for each entity to present to their respective boards at their next budget session. A joint dispatch center could be operational January 1, 1994, he said. Mr. Risher said planning departments of each entity have been contacted about possible sites for a joint center. COMMITTEE REPORTS Mr. Wieland suggested asking Bonnie Johnson to draft a proposed policy by the second meeting in February, or the first meeting in March if more time is needed, regarding paid/unpaid leave of absence for county employees. Mr. Risher reported that about $80,000 was spent last year for office supplies, and he suggested a goal of 10% savings for next year. Mr. Risher asked if the county commission can offer monetary rewards to county employees who offer cost-saving ideas which can be implemented in county government, and he plans to ask the State's Attorney this question.