12-02-1991 - Laserfiche WebLink

Comm. Minutes--December 2, 1991 780 12. ROAD DEPARTMENT AUDIT, Implementation of recommendations delayed Mr. Eckert requested a delay in implementation of the recommendations provided by Charles Bailly and Company in their recent Organization and Operation Review of the Cass County Road Department because he said County Engineer Don Richards had no input. Mr. Shannon disagreed saying that Mr. Richards served on the audit committee, and the Road Department has been involved in this audit the last few months. Mr. Wieland suggested allowing the request for additional time but wondered how someone could serve on a committee and say they haven't had input. Mr. Eckert said Mr. Richards served on the selection committee but did not have input in the recommendations. Auditor Michael Montplaisir said Don Richards served on the Road Audit committee and was present when Charles Bailly and Company presented the recommendations to the committee in October. Mrs. Toussaint thinks the Commission should have received the engineer's comments by this time. Mr. Eckert said Mr. Richards is hospitalized and had an operation today. Thomas Fischer, member of the Road Audit committee, said the recommendations presented today would streamline Road Department operations and create some continuity between the Road Department, this Commission and the Auditor's Office, and he doesn't see anything that would have great effects on the engineer. MOTION, failed Motion was made by Mrs. Toussaint that the recommendations of the Organizational and Operational Review made by Charles H. Pope, CPA and Jim B. Clikeman, CPA of Charles Bailly & Company be implemented as follows: a. The County Engineer will immediately begin making plans to submit monthly reports to the County Commission as outlined in EXHIBIT 1 of the ORGANIZATIONAL AND OPERATION REVIEW (PHASE II). The County Engineer will have prepared and be able to discuss the reports indicated on pages 4 and 5 of EXHIBIT 1 (Construction Project Status Report and Maintenance Project Status Report) at the January 21, 1992 County Commission meeting. The County Engineer will immediately begin to utilize the form outlined on page 6 of EXHIBIT 1 (Bid Comparison Report) for any project over $30,000 projected total cost (including overhead). This form is to be submitted to and approved by the County Commission prior to approving bids or start of work by county forces. The County Engineer will immediately begin to utilize forms on pages 7 and 10 of EXHIBIT 1 (Labor Status Report and Overhead Factor Computation). The completed forms for 1991 are to be submi tted to the County Commission at the January 21, 1992 County Commission meeting. b. The County Commission approves the Job Description and Specific Job Standards as outlined in EXHIBIT 2A and 2B for the County Engineer position. Future performance evaluations will be based upon the Job Description and Specific Job Standards.