07-11-1989 - Laserfiche WebLink

Comm. Minutes--July 11, 1989 291 Mr. Wieland assumed there is a need for a grievance committee on a permanent basis and recommended that there be a provision for alternates tn the event of a conflict of interest in a department. He felt one Commissioner should sit on that committee, at least to serve as a liaison. Mr. Wieland also stated that he will look into reinstating the contract with Employee Assistance Program Consultants, which the Commission intends to terminate according to Paragraph 16 of the "AMENDMENTS TO SALARY AND BENEFITS PROPOSALS". Sandra Brumfield, Personnel Assistant, felt that the subcommittee on employee benefits did not look into any alternative programs. 38. PERSONNEL DIRECTOR, Committee to be appointed Mr. Wieland presented a preliminary job description for a Personnel Director, prepared by Personnel Technician Sandra Brumfield. He will mee't with Commissioner'Toussaint before next Tuesday so they can recommend a committee to be appointed at the next meeting. 39. PERSONNEL FILES, To be retained by Personnel Dept. Mr. Shannon stated that as a result of review with department heads, it came to his attention that not all personnel files are kept in the Personnel Department. For this reason, he proposed the following: WHEREAS, it is deemed proper and ordinary that all personnel records be located in the locked files of the Personnel Office; and WHEREAS, it is known that Social Service personnel files are not located in this office, IT IS HEREBY MOVED that immediately following this meeting, Sandra Brumfield, Personnel Assistant, and Robert Hoy, States Attorney, be authorized to remove all permanent personnel records from their present 'locations to the locked files in th~ Personnel Office; as well, neither the Social Service Director nor his staff may no longer keep or maintain new personnel information in any location other than the Personnel Office except as a temporary loan for review or updating; as well, Mr. Hoy and Ms. Brumfield may devise what system they deem appropriate to protect the confidentiality of social service clients as may be required to assure client anonymity under the law and other rules and procedures. MOTION, passed Mr. Shannon moved and Mrs. Toussaint seconded that the above procedures be approved. On roll call vote, the motion carried unanimously. 40. ADJOURN On motion by Mr. Shannon and seconded by Mrs. Toussaint, the meeting was adjourned. ATTEST: APPROVED: Ordelle Brua - County Audit0r Cass County, North Dakota Don E~kert, Chairman Cass County Board of Commissioners