3. Extension Services grant - Laserfiche WebLink

These project accounts and records shall be retained by the Grant Partner from the Effective Date of this Agreement and for at least four (4) years following the completion of the grant project period. B. Audit. The Grant Partner's project accounts and records, including but not limited to accounts and records relating to the project, shall be audited in the same manner as all other accounts and records of the Grant Partner are audited. The Grant Partner's project accounts and records (including but not limited to accounts and records relating to the project) may be audited and/or inspected on the Grant Partner's premises or otherwise by individuals or organizations designated and authorized by Dakota Medical Foundation or Dakota Medical Charities at any time during the period specified in Section III(A) above and within four years thereafter. The Grant Partner agrees to make its books and records available to Dakota Medical Foundation or Dakota Medical Charities for audit at reasonable times and the Grant Partner shall provide all necessary assistance in connection with the audit. v. REPORTS A. Grant Reports and Performance Monitorino. The Grant Partner shall submit to Dakota Medical Foundation and Dakota Medical Charities periodic interim reports and supporting information for the expenditure of the grant funds in accordance with the Grant Application, including without limitation: 1) a financial report comparing the amounts actually expended for each item with the budgeted amount approved by Dakota Medical Foundation and Dakota Medical Charities in connection with the Grant Application, and 2) a final report upon completion of the grant period. Such reports shall be submitted to Dakota Medical Foundation and Dakota Medical Charities by Grant Partner in accordance with the reporting schedule listed below: An interim report is due on December 31, 2003. A final report is due on Auaust 1. 2004. The report(s) should include the following: A program utilization report setting forth: . An itemized budget outlining how the grant funds were expended; . The number of parenting education opportunities during the grant period; . The number of individuals participating in the parenting education programs; . Copies of any newsletters sent during the grant period; . The number of display contacts during the grant period; . The number of people utilizing the Lending Library; . A brief description of programs within the Parenting Resources Center that were utilized during the grant period; . A list of the agencies collaborating on the program; · The number of parents, families, and professionals served by the program during the grant period; and . The project's effectiveness in providing constructive educational programs for parents, families, and professionals in Region V. Grant Partner shall also submit to Dakota Medical Foundation and Dakota Medical Charities any other grant reports requested by Dakota Medical Foundation or Dakota Medical Charities, within a reasonable time period, containing the requested information in the format designated by Dakota Medical Foundation or Dakota Medical Charities, as applicable. Grant Partner shall also supply Dakota Medical Foundation or Dakota Medical Charities with such information as may be necessary or desirable to permit Dakota Medical Foundation or Dakota Medical Charities, as applicable, to review the use made of this grant and its effect on the public status of Grant Partner. All such reports shall be retained in the Grant Partner's files for a period of not less than four (4) years after expiration of the grant period. 3