04-07-2003 - Laserfiche WebLink

16. 17. Commission Minutes--April 7, 2003 2577 LEASE OF FLOOD BUY-OUT LAND, 4-H Outdoor Skills Pro~ram Brad Cogdill, NDSU/Cass County Extension Service, was present representing the 4-H Outdoor Skills Program request to lease a parcel of land in Section 4, Addison Township. Cass County acquired this land through the flood buy-out program. Also present was Robert Stalloch, 4-H volunteer leader, who works with youth participating in outdoor activities and teaches skills in handling various guns and archery. He said the property meets minimum safety requirements for a shooting park, and he currently serves 5-12 youth in the program. In a letter to County Auditor Michael Montplaisir dated March 12, 2003, Maxine Nordick, 4-H Youth Extension Agent, indicated the program instructors will be responsible for maintaining the property. The North Dakota 4-H Shooting Sports program follows risk management practices such as liability protection for volunteers under North Dakota law, informed consent forms, youth protection policy, waiver of liability indemnification and medical release. Mr. Montplaisir said the county has a standard lease agreement for flood lots, and the term of the lease is normally for one year. He had a question on the insurance, and State's Attorney Birch Burdick said he will work with Mr. Cogdill to draft an amendment to the lease agreement to address the liability issues to everyone's satisfaction. Mr. Vanyo noted the term of the proposed lease is for one year, with terms and conditions renewing automatically for an additional thirty-six month period, unless either party serves written notice of non-renewal within 60 days prior to the lease expiration date. While he supports the program, Mr. Vanyo stated his concerns on the length of the lease considering the number of people it serves. Mr. Stalloch said he would be agreeable to a one-year renewal and suggested a 30-day termination notice by either party. Mr. Cogdill said the program is fairly new, and he expects it to be one of the growth areas in the 4-H program. MOTION, passed Mr. Bennett moved and Mrs. Sorum seconded to approve the request, subject to revisions by the State's Attorney, and authorize the chairman to sign a lease agreement with 30 days termination notice from both sides for a parcel of land (parcel #21-0000-00015-020) with the Cass County 4-H Outdoor Skills Program. The land will be used as a site for instruction and training in disciplines offered by the program. On roll call vote, the motion carried unanimously. ROAD DEPARTMENT, Purchase order for telephone equipment/service Keith Berndt, County Engineer, was present with a request to upgrade the telephone equipment and service at the Highway Department at a cost of $52,000, which would be paid from the county's telephone trust fund. He said the new system would provide better customer service and would increase efficiency for the department. Mr. Montplaisir said this change is possible because of a new fiber line, and the Highway Department will pay the same rate per telephone as all county offices pay into the telephone trust fund. MOTION, passed Mr. Meyer moved and Mr. Vanyo seconded to authorize the chairman to sign a purchase order for the new telephone system for the Highway Department and to make the necessary budget adjustments. On roll call vote, the motion carried unanimously.