08-01-2005 - Laserfiche WebLink

Commission Minutes--August 1, 2005 2935 MOTION, failed For discussion purposes, Mr. Wagner moved to direct the county coordinator to add $52,500 to the 2006 county commission budget request for equipment and contracted labor to provide taping for public meetings in the courthouse and county highway department. Discussion: Mr. Wagner said this is an opportunity for the commission to decide whether or not they want this proposal to be part of the 2006 budget discussions. Mr. Schmaltz said the deadline is today to submit budget requests to the auditor's office. Mr. Vanyo called for a response from Mr. Montplaisir, who said the proper procedure, normally, would be to bring this up during the budget discussion of the information technology department or the county coordinator's budget as to whether or not the board wants to add this to the commission budget at that time. After calling three times for a second to the motion and hearing none, the chairman declared the motion failed for the lack of a second. 13. INFORMATION TECHNOLOGY, AS/400 replacement proposal Mr. Schmaltz next presented a proposal to replace the AS/400 computer system, which was last traded in November, 2002. He provided a graph showing CPU usage by department and said employees have noticed a significant reduction in performance standards during peak usage times. According to Mr. Schmaltz, an opportunity exists until October 1, 2005, to trade in the AS/400 for a replacement system of greater capacity and significant savings over the cost of renewing the three-year hardware and software maintenance support contracts on the present equipment. Also, he said his budget request for 2006 would be reduced if the commissioners were to approve an early pay-off of the existing lease. Quotes were received from two vendors for the replacement equipment, and Mr. Schmaltz recommends accepting the one from High Plains Technology in the amount of $110,817. Mr. Pawluk asked if there is money in the 2005 budget to pay for the upgrade and. payoff the equipment lease, as suggested by Mr. Schmaltz. Mr. Montplaisir said the money to replace the AS/400 would have been spent this year anyway for maintenance on the old equipment. He does not feel there is a need to payoff the equipment lease at this time because the lender will replace the old serial number with the serial number of the new equipment. MOTION, passed Mr. Wagner moved and Mr. Pawluk seconded to authorize the chairman to sign a purchase order for the Information Technology Department in the amount of $110,817 to High Plains Technology, according to the memorandum received from Terry Schmaltz on July 27,2005. On roll call vote, the motion carried unanimously. 14. VOUCHERS, Approved MOTION, passed Mr. Wagner moved and Mrs. Sorum seconded to approve Voucher No. 199,425 through No. 199,772. On roll call vote, the motion carried unanimously.