09-27-2018
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09-27-2018
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TECHNICAL ADVISORY GROUP AND EXECUTIVE DIRECTOR CONTRACTING RECOMMENDATION <br />TAG-ED_CONTRACTING RECOMMENDATION_NAASTADBROTHERS_2018-0924 2 <br />FINANCIAL CONSIDERATIONS: <br />The PMC has worked with Flood Diversion staff to procure pricing for the work described below. Naastad <br />Brothers, Inc. provided the attached quotes and the PMC has reviewed them. Below is a summary of the review. <br />1. Hwy 81 approach removal. Removal of a temporary approach near Oxbow, ND that was installed under a <br />previous construction contract. <br />a. This work was identified earlier this summer and three (3) quotes were requested and secured to <br />do this work: Naastad Brothers, Inc. ($5,060), Schmidt and Sons ($8,900), and Key Contracting <br />($13,000). <br />b. The quote from Naastad Brothers, Inc. was the lowest responsive quote and the PMC <br />recommends award of the work to them. <br />2. CR‐17 ditch cleaning. Approximately 6,200 LF of CR‐17 east and west roadway ditches, north of CR‐16 and <br />the temporary CR‐17 bypass, need to be regraded to facilitate drainage. <br />a. After receiving quotes for the Hwy 81 approach removal work, the CR‐17 ditch cleaning work task <br />was identified. It is similar to and in close proximity to the HWY 81 work, and for contracting <br />efficiency reasons, it is recommended that it be combined into one construction contract with the <br />Hwy 81 approach removal work. <br />b. The CR‐17 ditch cleaning work will increase the value of the combined construction contract <br />above $10,000 but still below the public bid requirement amount of $150,000. For this <br />contracting amount, the contract procurement procedures state that three (3) quotes are <br />required unless waived by the Finance Committee. The PMC requested and received a waiver of <br />the contracting requirement on September 4, 2018. See attached memo. <br />c. Naastad Brothers, Inc. was provided the CR‐17 ditch cleaning requirements and after several <br />clarifications, provided a quote of $4.15 per LF for a total cost of $25,756.40. The PMC feels this is <br />a reasonable price and recommends award of the work to them. <br />3. If approved, a Services Agreement for this work will be prepared the Diversion Authority’s attorney, <br />Ohnstad Twichell. <br /> <br />The subtask budgets for this task order are listed in the table below. <br />CONTRACT BUDGETS BY SUBTASK: <br />Subtasks Total ($) <br />1 Hwy 81 Temporary Approach Removal 5,060.00 <br />2 CR‐17 Ditch Cleaning 25,756.40 <br />Total 30,856.40 <br /> <br /> <br />
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