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Metro Flood Diversion Authority—November 10, 2016 3 <br />MOTION, passed Mr. Weyland moved and Ms. Otto seconded to approve the appropriation <br />of funds for the outlined Change Orders. On roll call vote, the motion carried unanimously. <br /> <br />Contractor Settlement Claim Reiner Contracting, Inc. Settlement of Claim (El Zagal Flood Risk Management Phase 2)—authorize Co-Executive Directors to finalize decision on contractor claim and approve <br />subsequent change order in the amount of $14,181.14. The contractor submitted a claim for compensation totaling $28,362.77. The Technical Advisory Group (TAG) reviewed the claim <br />and recommend the Authority pay half the amount totaling $14,181.14. If the board approves <br />the claim, this would be awarded to Reiner Contracting, Inc. in a subsequent change order. <br />MOTION, passed <br />Mr. Pawluk moved and Ms. Otto seconded to approve the settlement claim with Reiner Contracting, Inc. in an amount not to exceed $14,181.14. On roll call vote, the motion carried unanimously. <br /> 8. PUBLIC OUTREACH UPDATE <br />Committee report <br />The Public Outreach Committee met on November 9th. Rocky Schneider from AE2S provided an update on activities, which include public education on the flood sales tax extension vote; presentations given to different community organizations and boards; distribution of pull-up <br />educational maps in different locations to allow public interaction; and planning for the 2017 legislative session. The website saw a significant increase in user traffic last month due to the <br />vote on sales tax measures, MN DNR information and P3 short list activity. <br /> <br />Business Leaders Task Force Tom Dawson said the task force is pleased with the ad campaign on the two ballot measures to <br />extend the flood sales tax in Fargo and Cass County, and the election results with voters approving both measures. <br /> 9. LAND MANAGEMENT The Land Management Committee met on November 9th. Mrs. Scherling said the committee <br />discussed recent property acquisitions and a draft mitigation plan summary. <br /> Mr. Vanyo asked about contracting for home demolition work in Oxbow. Mr. Brodshaug said he <br />anticipates there will be a combination of demolition and home re-use with the contractor. Some <br />of the houses may be moved and re-used. The contract will include sufficient time to allow buyers to schedule moving of the homes. <br /> 10. FINANCE UPDATE <br />Resolution on Contracting Actions <br />The Finance Committee met on November 9th. Mr. Grindberg said one of the topics discussed was a resolution outlining the procedure to be used for construction contracts, professional services and change orders. <br /> John Shockley said the resolution does not apply to contracts handled by the individual partner entities or associated with the P3 procurement. He referred to Section 5 of the resolution <br />regarding the procedure for Diversion Authority approval of changes and amendments to existing contracts. He said in certain situations when public safety dictates action to be taken in <br />order to stabilize work sites or mitigate costs, the Co-Executive Directors may authorize change <br />orders prior to them being submitted to the Diversion Authority. He said prior to authorizing work to be done, the Co-Executive Directors would contact the Finance Chair and Diversion Authority <br />Chair. The Finance Committee recommends approval of the proposed resolution.