09-08-2016
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09-08-2016
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<br />Page 5 of 15 <br /> <br />9. REIMBURSABLE OTHER EXPENSES. The Diversion Authority will be responsible <br />for reimbursing Aon for itemized other expenses Aon reasonably incurs while performing <br />services under this Agreement. A. Allowed Expenses. Specifically, the Diversion Authority will reimburse Aon for: <br />(1) Postage, overnight delivery, or courier services at Aon’s actual costs. <br />(2) Facsimile transmissions and long-distance telephone charges at Aon’s actual <br />cost. (3) Copies at $0.10 per page. <br />Aon shall be responsible for the payment of all other expenses, including travel expenses, <br />in any way associated with the duties to be discharged by it under the terms of this <br />Agreement, and the Diversion Authority has no responsibility whatsoever for additional payments for services rendered, costs, fees or expenses incurred in the rendering of those duties. All expense reimbursement requests by Aon shall be set out specifically in the <br />invoicing to the Diversion Authority. <br /> <br />10. INVOICING AND PAYMENT. A. Aon must submit invoices to the Diversion Authority no more often than once per <br />month, for services provided and allowed expenses incurred during the preceding <br />month. Aon’s Project Lead must personally review each invoice before it is sent to <br />the Diversion Authority to determine its accuracy and fairness, and to ensure the invoice complies with the requirements in this Agreement. <br />B. Aon must submit each original invoice to: <br /> <br /> Metro Flood Diversion Authority APInvoicesFMDiv@ch2m.com <br />C. Aon’s invoices must be detailed and precise. Aon’s invoices must clearly indicate <br />fees and expenses incurred for the current billing period month and include at least <br />the following information: (1) Aon’s name and address; (2) Aon’s federal employer identification number; <br />(3) Unique invoice number; <br />(4) Billing period; <br />(5) Description of each activity performed for each day in which services were <br />performed; (6) Work order number associated with each activity; <br />(7) Name, billing rate, and hours worked by each person involved in each <br />activity; <br />(8) Breakdown of allowed expenses, identified by billing period; <br />(9) Total amount of fees and costs “billed to date,” including the preceding month; and
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