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Flood Diversion Board of Authority—July 14, 2016 3 <br /> <br />Construction Change Orders <br /> Industrial Builders, Inc. Change Order 09 (Flood Control – 2nd Street North, South of Pump <br />Station)—add differing subsurface conditions, add floodwall utility penetrations, add City of <br />Fargo signal light pull boxes, add concrete utility conduit removal, and deduct City Hall <br />construction coordination for a deduction in the amount of $55,349.74. <br /> Industrial Builders, Inc. Change Order 08 (2nd Street North Pump Station)—deduct unused <br />hazardous fill removal and disposal for a deduction in the amount of $47,876.36. <br /> Landwehr Construction, Inc. Change Order 03 (HoJo, Shakey’s, Fargo Public School <br />Demolitions)—add removal of ACM pipe, add insulated doors, deduct mulching, deduct over <br />excavation, and deduct foundation wall removal in the amount of $15,109.28. <br />MOTION, passed <br />Mr. Pawluk moved and Mr. Campbell seconded to approve the appropriation <br />of funds for the outlined Task Order Amendment and Construction Change <br />Orders. On roll call vote, the motion carried unanimously. <br /> <br />Third-Party Services Agreement <br /> Aconex (Service Agreement and Phase 2 Services Order)—eight-year multi-party platform <br />electronic data management system and services to manage and store program records in the <br />amount of $1,322,146. <br /> <br />Randy Richardson said the Finance Committee approved the agreement with Aconex subject to a <br />change in the cancellation provisions, which have been clarified to allow a 90-day cancellation <br />notice to be given to Aconex if the Diversion Authority wishes to discontinue with the contract. <br /> <br />Mr. Grindberg is the newest member to the board and asked what services will be provided. Mr. <br />Richardson said Aconex will provide document control software and will serve as a permanent <br />repository for project documents. The software will also automate the handling and transmittal of <br />documents and is a cloud-based service. A local copy will be kept on the hard drive maintained by <br />the City of Fargo. <br /> <br />Mr. Hendrickson asked about ownership of the information. The Diversion Authority will retain <br />ownership of all documents and data within the system. <br />MOTION, passed <br />Mr. Mahoney moved and Ms. Otto seconded to approve the appropriation of <br />funds for the Aconex services agreement. On roll call vote, the motion carried <br />unanimously. <br /> <br />Cost Share Reimbursement Agreement <br /> State Water Commission (2015-2017) Cost Share Reimbursement Agreement)—agreement is <br />necessary to proceed with reimbursements to the Diversion Authority based on claim vouchers <br />documenting actual eligible costs. <br /> <br />Mr. Vanyo said a cost share reimbursement agreement was received from the State Water <br />Commission (SWC) for the 2015-2017 biennium to provide a grant of $69,000,000 on actual <br />eligible costs for the project. Kent Costin, Fargo Finance Director, said the previous agreements <br />with the SWC were with the City of Fargo. This agreement is the same and allows the cost of <br />dwellings to be used as a match for other expenses. The SWC clarified some language in the new <br />agreement regarding this issue. <br />MOTION, passed <br />Mr. Mahoney moved and Mr. Weyland seconded to approve the Cost Share <br />Reimbursement Agreement for 2015-2017 with the State Water Commission. <br />On roll call vote, the motion carried unanimously. <br />