08-11-2016
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Flood Diversion Board of Authority—July 14, 2016 2 <br /> <br />MOTION, passed <br />Mr. Pawluk moved and Mr. Thorstad seconded to appoint Diversion Board <br />members Tim Mahoney and Tony Grindberg to the Finance Committee. <br />Motion carried. <br /> <br />P3 Resolution for Issuing RFQ <br />Mr. Shockley reviewed the “Resolution Establishing Procedures and Protocols for the Request for <br />Qualifications Phase of the P3 Procurement and Approving, Issuing and Authorizing Publication of <br />the Request for Qualifications to Design, Build, Finance, Operate and Maintain the Diversion <br />Channel and Associated Infrastructure Work Package of the Fargo-Moorhead Metropolitan Area <br />Flood Risk Management Project”. If approved, the RFQ’s will be sent to market today and will be <br />submitted for publication in The Forum. He said bidders will propose their qualifications, which will <br />be due September 7th. He said evaluation criteria will be developed over the next few months to be <br />used during the review of proposals. He said between eight to ten teams have expressed interest, <br />and he anticipates three or four firms will be forwarded for consideration to the Diversion Authority <br />Board. <br /> <br />Mr. Campbell asked about the timeframe to hire an Executive Director. He thinks this position should <br />be involved with the RFQ process. Mr. Berndt said he and Mr. Grubb have received a draft position <br />description. Mr. Shockley said the Executive Director is not part of the evaluation process, however <br />the position will be hired before a P3 contractor is chosen. Mr. Shockley also said potential bidders <br />are not supposed to have contact with board members and should contact Bruce Spiller to ensure <br />the process is fair. <br /> <br />Mr. Shockley said member entities will be asked to submit names of individuals to be appointed to <br />the evaluation team. There was a question on the time commitment involved for those on the <br />evaluation team. Mr. Spiller said there will be a 5-week period of intense review of the RFQ’s. <br /> <br />Mr. Shockley said the Finance Committee approved the resolution to establish the protocol and to <br />issue RFQ’s. He asked the board to consider approval of the same today. <br />MOTION, passed <br />Mr. Piepkorn moved and Ms. Otto seconded to approve the Resolution <br />Establishing Procedures and Protocols for the Request for Qualifications <br />Phase of the P3 Procurement and Approving, Issuing and Authorizing <br />Publication of the Request for Qualifications to Design, Build, Finance, <br />Operate and Maintain the Diversion Channel and Associated Infrastructure <br />Work Package of the Fargo-Moorhead Metropolitan Area Flood Risk <br />Management Project. Discussion: Ms. Otto asked who should be on the <br />evaluation committee. Mr. Shockley said engineering and professional staff <br />from the member entities should be considered due to the technical nature <br />of the RFQ review process. On roll call vote, the motion carried unanimously. <br /> <br /> Short-Term Financing <br />Mr. Shockley said the legal team and finance team are working on short-term financing for the <br />project. He said the board will be asked to consider this item at the next meeting on July 28th. <br /> <br />6. TECHNICAL UPDATE <br />Recommended Contracting Actions Summary <br /> <br />Task Order Amendment <br /> Houston-Moore Group Task Order 10 Amendment 8 (Utility Relocations)—add relocation <br />design (allowance) and Red River levees utility relocation plan in the amount of $15,500. <br />
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