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TECHNICAL ADVISORY GROUP RECOMMENDATION <br />2 TAGCONTRACTINGRECOMMENDATION_DA-HMG-TO01A9_2016-0802 <br />Original <br />Agreement or <br />Amendment <br />Budget ($) <br />Change <br />Original <br />Project Cost <br />Revised <br />Project Cost <br />Execution <br />Date <br />Project <br />Completion Comments <br />Task Order 1 <br />Amendment 5 <br />$920,000 - $3,407,675 14-Aug-14 30-Sep-15 Extended POP for All Work to 30-Sep-15, and <br />added funding for subtasks A.i (Project <br />Management) and D. (Insurance). <br />Task Order 1 <br />Amendment 6 <br />$450,000 - $3,857,675 14-Aug-15 31-Mar-16 Extended POP for All Work to 31-Mar-16, and <br />added funding for subtasks A.i (Project <br />Management), A.ii (Public Involvement <br />Assistance), and D. (Insurance). <br />Task Order 1 <br />Amendment 7 <br />$398,000 - $4,255,675 11-Mar-16 31-Dec-16 Adds funding for subtasks A.i (Project <br />Management) and A.ii (Public Involvement <br />Assistance). Adds insurance requirement for <br />2016. Adds requirements for monthly <br />schedule updates invoicing and status <br />reporting. Extends POP for All Work through <br />31-Dec-16. <br />Task Order 1 <br />Amendment 8 <br />$15,100 - $4,270,775 23-Jun-16 31-Dec-16 Increases Subtask D (Insurance) to cover actual <br />2016 insurance cost and updated the <br />programmatic schedule activity ID for Project <br />Management subtasks. <br />Task Order 1 <br />Amendment 9 <br />$109,752 - $4,380,527 11-Aug-16 31-Dec-16 Adds budget for additional monthly reporting <br />and scope and budget for completed work <br />packages GIS submittals. <br /> <br />DISCUSSION: <br />Amendment 7, executed March 11, 2016, added scope for additional Project Controls monthly invoice reporting <br />and schedule updates, but did not include additional budget for the work. At the time, the Project Controls <br />budget had adequate short term budget and it was not known what additional work and budget would be <br />required to comply with the additional reporting. Four (4) monthly invoicing cycles have been completed since <br />Amendment 7 and it is now apparent that additional budget is required for this scope. HMG provided a cost <br />proposal of $71,400 for processing sub-consultant invoices and payments, coordination with PMC, development <br />of monthly summary reports, and monthly scheduling updates. <br /> <br />This Amendment also adds scope and budget to prepare and submit GIS data packages for completed work under <br />WP-42 (In-Town Levees), WP-43 (Oxbow-Hickson-Bakke Ring Levee), and Diversion Bridge Channel designs (WP- <br />02, WP-04, WP-07, and WP-28). HMG provided a cost proposal of $38,352 for the GIS final design submittals. <br /> <br />The Period of Performance for Task Order 1 is not changed by this amendment, and ends December 31, 2016 <br />The PMC reviewed HMG’s cost proposals and found it to be acceptable. <br />This change amount of $109,752 is included in the FY-2016 FMDA budget. <br /> <br />ATTACHMENT(S): <br />1. DRAFT Task Order No. 1 Amendment 9 <br />2. Cost Proposal for HMG Task Order 1- Project Controls-2016-07-27 <br /> <br />