10-08-2015
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TECHNICAL ADVISORY RECOMMENDATION <br />2 TAC CONTRACTING RECOMMENDATION FORM WP-42F1S IBI CO2 2015-1008.DOCX <br />b. Leave buried fiber lines in place <br />c. Award Change Order No. 2 for Contractor to revise their work to accommodate the buried fiber <br />lines <br />4. Owner’s Rep and DOR considered the following alternate actions: <br />a. Leave overhead power/cable lines in place – Rejected because this would prevent pump station <br />outfall from being constructed until fall season of 2016. This would have an unacceptable impact <br />to the overall In‐Town Levees schedule. <br />b. Pay Consolidated Communications to relocate their fiber onto Xcel Energy’s relocated power <br />poles – Rejected because Consolidated Communications is unable to move the lines fast enough <br />to eliminate all Contractor work revisions. Consolidated Communications’ cost (approximately <br />$165,000) is nearly the same as the Contractor’s Change Proposal. Adding any level of reduced <br />Contractor work revisions would result in an overall cost to the Owner that is greater than simply <br />awarding the Change Proposal at its current price. <br />c. Pay Consolidated Communications to relocate their fiber by boring – Although this option would <br />reduce the payment to Consolidated Communcations to approximately $150,000 and save 2‐3 <br />weeks of relocation time, it also would not eliminate all Contractor work revisions. Therefore, like <br />above, the overall cost to the Owner would be greater than simply paying the Contractor to work <br />around the lines. <br />5. Contractor’s proposed Change Order price ($169,490.20) is a fixed Lump Sum to expose, lift, brace, and <br />move existing fiber lines while they drive sheet piling, excavate, and construct box culverts for the outfall <br />and storm sewer to the south of the pump station. There will not be any additional cost to the Owner for <br />managing the lines unless there are unforeseen site conditions. <br />6. However, the Contractor points out that the extra time associated with working around the fiber lines, as <br />well as the time to get the overhead power lines relocated, has the potential to push their scheduled <br />activities into winter weather they would not have otherwise encountered. Therefore, they base their <br />Change Proposal on the following conditions: <br />a. Costs for winter construction are not included, so weather conditions could result in potential <br />additional cost to the Owner. <br />b. Liquidated Damages will not be assessed if weather conditions prevent completion of Milestone A <br />work items that were affected by the small utility work‐around. <br />7. Owner’s Rep feels both conditions are acceptable provided Contractor puts forth sufficient good faith <br />effort to eliminate and/or minimize weather impacts. Owner’s Rep will monitor Contractor schedule and <br />progress closely to be able to determine if potential future costs would be justified. <br />8. This work was included in the FY‐2015 FMDA budget, and the contract amount of $169,490.20 is less than <br />the remaining estimated unencumbered FY 2015 FMDA Construction budget of $27,090,000. PMC <br />recommends award of the Change Order for $169,490.20. <br /> <br />ATTACHMENT(S): <br />1. Draft Change Order No. 2 <br />2. Contractor Change Proposal with Owner’s Rep comments <br />
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