06-23-1987 - Laserfiche WebLink

.10141 MINTINa ea. rzns8 u.ro PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA Administrative Assistant Scott Krueger stated that the Commission discussed personnel policy and procedures some time ago, and he introduced Mr. Bob Black from Eide Helmeke Company. Mr. Black proposed to review the County's personnel policies in the area of compliance with State and Federal laws at a cost to the County of $3,000 plus expenses, if incurred. Mr. Larson moved and Mrs. Stanton seconded to authorize the firm of Eide Helmeke to conduct a personnel policy and procedures review at a cost not to exceed $3,000, with the understanding that the Commission would receive a recommendation on whether or not a Personnel Director is needed for Cass County. On roll call vote, the motion carried unanimously. The Commission asked how soon the report could be completed, and Mr. Black indicated that it would be no later than July 30, 1987. Mr. Larson moved and Mrs. Stanton seconded to approve the Commission Salary Committee Recommendation Version 2 for 1987 elected officials and department head salary increases, retroactive to January 1, 1987. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Larson seconded to receive and file the Indemnity Bond on Lost Instrument for Hilber Chemical Company, and authorize the County Auditor to issue a duplicate check. On roll call vote, the motion carried unanimously. A letter was received from the Office of Management and Budget stating that the Cass County Housing grant applications for Community Development Block Grant funds was denied. The Chairman will respond to correspondence from the "Hotline" Coordinator regarding on -call service by the staff of the Social Services' Community Survival Program. The Chairman will respond to concerns by certain County employees regarding the proposed change in the Personnel Policy Manual on the date of pay day. On motion by Mr. Larson and seconded by Mrs. Stanton, the meeting was adjourned. REGULAR MEETING OF CASS COUNTY BOARD OF COMMISSIONERS JUNE 23, 1987 Chairman Alon Wieland called the to order with all members present as follows: Jeannette Stanton, Don Eckert, Oscar Sondrall, Ray Larson and Alon Wieland. Mr. Larson moved and Mrs. Stanton seconded that the minutes of the previous meeting be approved as written. Motion carried. Following the request of Mr. Rudy Radke, Extension Agent, Mr. Eckert moved and Mrs. Stanton seconded to approve the part -time position for Evelyn Elliott at Pay Grade 3 in the amount of $5.00 per hour at 18 hours a week. On roll call vote, the motion carried unanimously. Mr. Richard Offutt, Data Processing, presented a new payroll system that was outlined in the Data Processing Long -Range Plan to be purchased in the year 1987. He recommended that the payroll system that had been previously reviewed from the Business Records Corporation located in St. Cloud, Minnesota, would accommodate the needs for Cass County's payroll. The cost would be $6,500.00. Mrs. Stanton moved and Mr. Larson seconded to approve the purchase of the new payroll system in the amount of $6,500.00 plus $600.00 for three people to travel and attend a three-day training session in St. Cloud, Minnesota. On roll call vote, the motion carried unanimously. Mr. Garylle Stewart, Attorney for Horvick Enterprises, presented a Resolution and a Quit Claim Deed to release the property from the December, 1981, mortgage in connection with industrial development bond financing of property for Horvick Enterprises. Following his recommendation, Mr. Larson moved and Mrs. Stanton seconded to adopt the RESOLUTION OF COUNTY COMMISSIONERS for the release of the property from the County occupied by Horvick Enterprises; and also for the Chairman and the Auditor to sign the Quit Claim Deed. On roll call vote, the motion carried unanimously. A final presentation on the personnel policy update was presented by Administrative Assistant Scott Krueger which includes the following: 1. Mrs. Stanton moved and Mr. Larson seconded to adopt the amendment provided in Section 3.1 that the Sheriff's Department will work on a 171 hour 28 day schedule. On roll call vote, the motion carried unanimously. 2. Mr. Larson moved and Mrs. Stanton seconded to adopt the amendment provided in Section 3.3 that payday is on the last day of each month. If the last day falls on a weekend or holiday, the preceeding work day shall be payday effective January, 1988. Effective July, 1987, payday will move one day forward each month until the proper day is obtained. On roll call vote, the motion carried unanimously. 3. Mrs. Stanton moved and Mr. Larson seconded to adopt the amendment provided in Section 2.3 regarding the hiring procedure as outlined: a. Elected officials and department heads shall obtain Commission approval to fill or create a position. b. Vacancies for jobs paying over twenty thousand dollars, shall be advertised in the official County Newspaper. c. All vacancies shall be listed with ND Job Service. On roll call vote, the motion carried unanimously. Eide Helmeke firm auth. to conduct personnel policy procedures revie Salaries of electe officials /dept. he approved for 1987 Lost Instr. Bond f Hilber Chem. Co. OMB corres. on housing grant appl Corres. on Soc. Se Comm. Surv. Prgm. Co. employees expr concern over chang on date of payday Ext. Office part-time position approved Co. to purchase new IBM payroll sy: MIDA Bonds for Horvick Enterprise: Personnel Policy update