05-20-1986 - Laserfiche WebLink

6313 County's liability insurance disc. Liability ins. for Co. Court Judges Data Processing Mgr. auth. to purchase personal computer Cthse. remodeling-- priorities establshd Co. Aud. to delay staff replacement Cthse. mailing room to be established Bid for C20 road paving awarded to Northern Improvement Bid for C 16, 18 20 paving awarded to Northern Improvement Cass County Report on Justice discussed' Corrective Co. Deed for property in Hunter Sale of lots to City of West Fargo Soc. Services employ- ee granted out of state travel PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA 11.1(1147 PRINIMO Administrative Assistant Scott Krueger reported that he discussed the County's liability insurance coverage with Robert Dawson of the Dawson Insurance Agency, and was informed that any agency or individuals under the County's supervision or control are covered under the County's liability insurance policy. In response to inquiries from Attorney Daniel Twichell regarding the Water Resource Board members and from Weed Control Officer Wayne Colberg and Weed Control Board members, these agencies are covered under general liability. However, one area of concern with the Weed Control Board is that the liability policy has a pollution liability exclusion endorsement, but Mr. Dawson will contact the North Dakota Insurance Reserve Fund for a quote on this type of policy. Mr. Krueger stated that he will be receiving this information in writing at a later date. Scott Krueger also reported on a letter from the Cass County Court Judges regarding liability insurance. Insurance Adviser Robert Rust recommended purchasing coverage similar to the States Attorneys. Mr. Larson moved and Mr. Eckert seconded to authorize the purchase of liability insurance through Jameson and Company for the County Court Judges at a cost of $800.00 per Judge, this to be paid from the County Court budget. On roll call vote, the motion carried unanimously. Mr. Eckert moved and Mrs. Stanton seconded to approve the purchase of an AT &T personal computer and printer system in the amount of $5,672.70 for the Data Processing Manager, this to be paid from the computer line item in the County budget. On roll call vote, the motion carried unanimously. Upon the recommendation of Scott Krueger, Mrs. Stanton moved and Mr. Eckert seconded to accept the following priorities in reference to the equipment and furnishings for the Courthouse remodeled areas: public areas, elected officials and department heads functional offices, clerical areas in view of the public, back work rooms, vaults and storage areas. Motion carried. The Commission requested the County Auditor to delay hiring staff replacement, which was authorized last week, until it can be further reviewed by the Data Processing Manager. Mr. Wieland suggested that the Director of Tax Equalization's Deputy assist in the Auditor's Office in the meantime if necessary. Mrs. Stanton moved and Mr. Larson seconded that the Administrative Assistant be authorized to establish one centralized mailing room for the County offices following the construction completion. Motion carried. County Engineer Don Richards returned with a recommendation on the bids received today for road surfacing. Mrs. Stanton moved and Mr. Larson seconded to accept the low bid of Northern Improvement Company in the amount of $373,837.55 for the County Road 20 resurfacing. On roll call vote, the motion carried unanimously. Mr. Eckert moved and Mrs. Stanton seconded to accept the low bid of Northern Improvement Company in the amount of $357,220.20 for the resurfacing on County Roads 16, 18 and 21. On roll call vote, the motion carried unanimously. A recommendation on the bids for a front-end loader will be made next week. The Board reviewed The Cass County Report on Justice with the County Court Judges and with the Clerk of the District Court. Recommendation #1 pertains to the data processing plan. Recommendation #2 on workload and staffing analysis has been delayed at this time by the Commission. Dorothy Howard, Clerk of District Court, and County Judge Donald Cooke stated that they would be interested in microfilming certain records as mentioned in Recommendation #3. Mr. Wieland instructed Scott Krueger to send a memo to department heads suggesting that they include microfilming in their 1987 budget request if they have a record keeping problem. Regarding Recommendation #12 under Safety, both County Court Judges felt their method of collection is as effective as a collection agency could be. On Recommendation #17, Judge Cynthia Rothe stated that they do not require the presence of a Sheriff's Deputy at all court sessions. Upon the request of the County Auditor, Mrs. Stanton moved and Mr. Eckert seconded that the Chairman be authorized to sign the Corrective County Deed changing the description of a parcel in the City of Hunter. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Larson seconded that the Chairman be authorized to sign the County Deeds to the City of West Fargo for the sale of 71 tax delinquent lots for $1.00 each, and to cancel the general taxes in the amount of $20,708.33. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Larson seconded to approve out of state travel for Paul White, County Social Services employee, to travel to Brainerd, MN on June 4 -6, 1986. On roll call vote, the motion carried unanimously. On motion by Mr. Larson and seconded by Mrs. Stanton, the meeting was adjourned.