04-15-1986 - Laserfiche WebLink

Personnel Policy Manual adopted as revised Personnel forms adopted Bldg. grounds dept to have lawns fertilized 3 times Salary adj. -no changes to be made by depts. or payroll clerk w/o Comm.appvl Bid letting set for Rd. Dept. Rd. Dept. auth. to purchase pick -up from A &W Motors Personnel Policy Manual change noted in sick leave policy Personnel Policy Manual change in smoking policy The Cass County Report reviewed to Co. Rd. Dept. Cthse. lunchroom wicker chairs to be sold 305 PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA Mr. Sondrall reported that the Buildings and Grounds Supervisor would like authorization to have the lawns at the Courthouse and the Juvenile Justice Center fertilized three times during the season. Mr. Eckert moved and Mr. Larson seconded to authorize Green Season Professional Lawn Care to make three applications of fertilizer for the lawns at a cost of $435.00 for the 1986 season. On roll call vote, the motion carried unanimously. Mr. Larson moved and Mrs. Stanton seconded that the Administrative Assistant instruct all department heads and the County's payroll clerk not to make any payroll salary adjustments without Commission approval. On roll call vote, the motion carried unanimously. County Engineer Don Richards has scheduled a bid letting for May 20th at 10:00 A.M. for bituminous road surfacing and for a used front -end loader. Mr. Larson moved and Mr. Eckert seconded to accept the bid of A &W Motors of Kindred in the amount of $13,728.00 for a 4 -wheel drive diesel pick -up for the County Road Department. On roll call vote, the motion carried unanimously. Discussion continued on the revised Cass County Personnel Policy Manual. Mr. Wieland asked if Scott Krueger has received any comments from the departments, and he stated that he has not. There was a change in the sick leave policy, whereby employees with six years of service or more shall accumulate sick leave at the rate of 4 hours per month instead of 8 hours per month as stated in the previous Personnel Policy Manual. Mr. Wieland stated that there was a question at the last Personnel Policy committee meeting on the accumulation of days. Mrs. Stanton questioned Section 2.9 in the revised Personnel Policy Manual on tobacco smoking in County buildings. Motion was made by Mrs. Stanton and seconded by Mr. Larson that Section 2.9 in the Personnel Policy Manual state that smoking is allowed only in one person offices, rest rooms, hallways and a specified area in the lunchroom. On roll call vote, the motion carried unanimously. Mr. Sondrall moved and Mrs. Stanton seconded to accept the Personnel Policy Manual Revision #6, as amended today. On roll call vote, the motion carried unanimously. The Commission felt that every employee should receive a copy of the manual, and Scott Krueger was requested to provide samples of bindings and a cost estimate. The States Attorney was requested to prepare a statement for employees to sign acknowledging that they have received the manual. Mrs. Stanton moved and Mr. Larson seconded to adopt the following personnel forms: application for employment, personnel data form, salary history form, request for leave form, request for overtime /compensatory time, annual leave /compensatory time record, performance appraisal form. On roll call vote, the motion carried unanimously. The Board reviewed The Cass County Report on Public Works with the County Engineer Don Richards and Steve Grindberg, Road Superintendent. Recommendations #28 and 29 have been accomplished. Mr. Richards stated that Recommendations #30, 37, 39 and 40 relate to computerization, and a recommendation will be made to the Commission next Tuesday by the Data Processing Manager. Recommendation #31 to eliminate some of the roads and bridges from the County road program is an on -going item, according to Mr. Richards. He stated that it is County policy that the townships pay the first $100.00 for bridge repair, and the County pays the remainder. Mr. Wieland suggested that the Commission consider requesting the townships to pay one -half of the cost of bridge repair in their township up to a maximum of $1,000.00. It was suggested that the Engineer and the States Attorney make a recommendation to the Board in 60 days on a new policy for township bridge repairs. Mr. Richards has addressed Recommendation #32 by the elimination of one road maintenance district. Mr. Eckert moved and Mrs. Stanton seconded that the States Attorney be directed to prepare the proper documentation for the sale of the road maintenance building at Chaffee, since this district was combined with Davenport. On roll call vote, the motion carried unanimously. Concerning Recommendation #33 on staffing analysis, Mr. Richards stated that he intends to eliminate two positions in the maintenance area, but he feels he will need two additional employees in engineering. Recommendations #34, 35 and 36 are not workable and it may not be legal to establish a fleet management internal service fund and a sinking fund. Recommendation #38 is presently done through competitive bidding and bulk purchasing of supplies, and Recommendation #41 to relocate the weed control office is being done. Mrs. Stanton moved and Mr. Eckert seconded to sell seven wicker chairs, which were discarded from the Courthouse lunchroom area, at a cost of $50.00 each to a local design company. On roll call vote, the motion carried unanimously. On motion by Mr. Larson and seconded by Mr. Eckert, the meeting was adjourned.