02-04-1986 - Laserfiche WebLink

C291 Office screens for Cthse. remodeling for new area- informal bids recd. Co. to pay z of bill for expenses of Co. Planning Mtg. at Cassel ton NACO letter to be sent declining addtl payment to save Fed. Revenue Sharing Bonanzaville- -snow removal procedures disc. Wm. Woell apprd. re: Clerk of Court matter Salary Review Comm to include 2 more employees Policy on replacement of Co. employees changed Commission approval required PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA Informal bids were received from the following for office screens for the Sheriff's Department, Clerk of District Court and other areas within the remodeling project and for the south wing: Office Interiors Fireside Office Products Hannaher's, Inc. Pierce Company Gaffaney's of Fargo, Inc. Steffens Office Equipment Mr. Larson moved and Mrs. Stanton seconded that the above bids be referred to the Cass County Building Authority and to Scott Krueger for tabulation and recommendation. Motion carried. Mr. Eckert moved and Mrs. Stanton seconded that Cass County pay $30.23, which is 50% of the bill for expenses for a meeting held in Casselton last week by the County Planning Commission. On roll call vote, the motion carried unanimously. Mr. Larson moved and Mrs. Stanton seconded that the Chairman be authorized to send a letter to the National Association of Counties declining payment of an additional $487.00, which is a special assessment to save Federal Revenue Sharing; and that the Chairman state the County's position on the Federal Revenue Sharing program. Motion carried unanimously. Mr. Eckert reported that he discussed snow removal procedures at Bonanzaville with Ken McIntyre, and he was informed that the County Road Department is contacted as soon as possible after a snowstorm to clear the roads there. On motion by Mr. Larson and seconded by Mrs. Stanton, the meeting was adjourned. REGULAR MEETING OF CASS COUNTY BOARD OF COMMISSIONERS FEBRUARY 11, 1986 Chairman Alon Wieland called the meeting to order and upon roll call, all members were present. Mr. Larson moved and Mrs. Stanton seconded that the minutes of the previous meeting be approved as written. Motion carried. Mr. William John Woell from the Davenport area appeared before the Board regarding a request he made to the Clerk of the District Court on January 30, 1986, to look at a file currently held there. He stated that he is a party in a lawsuit in District Court, and that there was a reversal handed down by the North Dakota Supreme Court which was never entered into the file. His complaint to the Commission was that an employee in the Clerk of Court's Office was less than courteous to him, and refused to make a statement in writing to the effect that there was a document missing from the file. Mr. Woell requested the Commission to conduct a thorough investigation as to the treatment he received in the Clerk of Court's Office, and he requested something in writing from the Commission on their findings. Mrs. Stanton asked Mr. Woell what he requested the Clerk's Office to put in writing? He stated that he asked them for the condition of that file and what document was missing. Mrs. Stanton asked if his attorney had neglected to file a document, and Mr. Woell stated that it is a distinct possibility. He stated that he requested to have a judgement removed, but was told this required certain documentation even though he showed them a copy of the Supreme Court ruling. Mr. Wieland questioned Mr. Woell's appearance before the County Commission as far as what the Clerk of Court's Office can and cannot do. Those rules would be according to the North Dakota Century Code. Mrs. Stanton stated that she will not tolerate rudeness on the part of County employees, but there are two sides to a story. Mr. Wieland stated that he investigated the matter from both sides, and he suggested that each Commissioner conduct their own investigation and that it be placed back on the agenda when a Commissioner so requests. Mr. Larson moved and Mrs. Stanton seconded to change the make -up of the Salary Review Committee to a total of nine consisting of five employees, three department heads and one Commissioner; with the employees selecting their membership first and that every effort be made not to have a duplication of departments. On roll call vote, the motion carried unanimously. Mrs. Stanton reported that the County's policy for replacement of County employees upon termination of employment as adopted in 1985 gives the departments authority to hire staff replacement without Commission approval. Mr. Larson stated that this does not give the Commission any control if they would wish to eliminate a position. Mrs. Stanton moved and Mr. Larson seconded that the hiring of all County employees, whether replacement or a new position, needs to be approved by the County Commission prior to the hiring. Mr. Sondrall asked what would result if an employee terminated employment without notice, and Mr. Wieland stated that the Commission could hold a special meeting, if necessary. At the call for the question and upon roll call vote, the motion carried unanimously. The Administrative Assistant will notify the department heads of the change in policy.