06-04-1985 - Laserfiche WebLink

6245 Telephone equip. contracts signed for subs. equip. Vouchers approved Co. Govt. Study disc. with Dept. Heads Health Insurance- report by consult. County to reduce costs to employees on ins. premium for balance of '85 Bridge project in Normanna Twp subcontractor appeared before Comm re: late payment of her contract Cemetery relocation! project- -Comm. approves Option #4 which is to move the total of 365 graves at $187.00 per grave to reconsider purchase of concrete grave boxes for future maintenance improve- ments project to begin July 1st Disc. on draft of "Cass County Personnel Policies" Clerk of District Court, Ruth Hellem resigns PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA Mrs. Stanton moved and Mr. Sondrall seconded that the Vice Chairman be authorized to sign contracts with AT &T Company for substitute telephone equipment at a savings to the County of $4,100.00. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Eckert seconded that Vouchers No. 53,773 through No. 54,585 be approved and ordered paid. On roll call vote, the motion carried unanimously. Committee reports were given. On motion by Mr. Eckert and seconded by Mrs. Stanton, the meeting was adjourned. REGULAR MEETING OF CASS COUNTY COMMISSIONERS JUNE 11, 1985 Chairman Ray Larson called the meeting to order and upon roll call, all members were present. Mrs. Stanton moved and Mr. Eckert seconded that the minutes of the previous meeting be approved as written. Motion carried. Mr. Wieland reported that he met with many of the elected officials and department heads for their input on implementation of recommendations in the Cass County Government Task Force Study, and he met with local accountants about the recommendation on developing a new budget format. Mr. Eckert also met with a number of the County department heads, and it was his opinion that the departments are concerned about having good communication between themselves and the Commission when implementing new programs. Another area in the study where there appears to be a great need is hiring a computer programmer. The Chairman and Commissioner Wieland will do some further study in this area. Mr. Dan Martinsen gave a progress report on the Blue Cross -Blue Shield group health insurance program. There is_a balance in the insurance account of $235,065.92 as of June 1, 1985. Mr. Martinsen stated that the plan has gone extremely well, and the Commission stated that he has done a good job for the County. Mr. Martinsen stated that the employees have given up some benefits by the change in plans, but he has had their cooperation and he recommended recognizing them in some way. Mr. Wieland moved that beginning July 1st for the balance of 1985 only that the County reduce the costs of the health insurance plan for the full -time employees to zero to reflect their help in making this system work; and that the premium of part -time employees be reduced by the same dollar amount as the full -time employees for the balance of 1985 also. The motion was seconded by Mr. Eckert for discussion. At the call for the question and upon roll call vote, the motion carried with three members voting "Aye Mrs. Stanton and Mr. Eckert opposing. Rita Holland, President of R. Holland Construction, Inc. of Tower City appeared before the Board seeking payment, or assistance toward payment, for her fi_rm's_work on a bridge project in Section 14, Normanna Township. Apparently the general contractor has been paid 70% of the total contract price by the State Highway Department, and the sub contractor, R. Holland Construction, Inc., has not been paid but completed the work on December 10, 1984. Mrs. Stanton moved and Mr. Eckert seconded that the Cass County Commission send a letter to the State Highway Department outlining the problem to be sure they are aware of it. Motion carried. The States Attorney will draft the letter. Mr. Lowell Brenna gave an update on the cemetery relocation project. Concerning maintenance of Springvale Cemetery, Mr. Wieland suggested that Commissioners Eckert and Sondrall work out some details with a retired couple who is interested in cemetery maintenance, and report back to the Commission. Mr. Brenna presented a composite of the informal bids received for the cemetery relocation project. He presented four options ranging in price from the highest bid of $472.00 /grave for moving 35 to 50 graves to a low bid of $187.00 /grave for moving all 365 graves. The lowest bid does not include grave markers or concrete vaults, which should be considered for improved future grounds maintenance. Mr. Eckert moved and Mrs. Stanton seconded to approve Option #4 which is to move a total of 365 graves at a cost of $68,355.00 or $187.00 per grave, and to reconsider the purchase of concrete vaults next week. On roll call vote, the motion carried unanimously. Mr. Eckert moved and Mrs. Stanton seconded that the cemetery relocation project begin on July 1, 1985. On roll call vote, the motion carried unanimously. Discussion was held on the draft of "Cass County Personnel Policies" as prepared by the Administrative Assistant's office. Mrs. Stanton stated that it needs a considerable amount of review and recommended holding an informal meeting for this purpose. Jim Thoreson was present representing County employees, and he stated that the employees would like some input because there are a number of changes from the present policy. Correspondence was received from Cass County Social Services with comments and suggestions on the proposed manual. The Chairman set the date of June 18th at 7:00 P.M. in the Commission Room for employees, Department Heads and Commissioners to review the manual. Mr. Wieland moved and Mrs. Stanton seconded to receive and file the letter of resignation from Ruth Hellem as Clerk of District Court for Cass County, effective July 1, 1985. Motion carried unanimously.