06-26-1984 - Laserfiche WebLink

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA r~ .'" !~) ..t REGULAR MEETING OF CASS COUNTY COMMISSIONERS JUNE 26, 1984 Chairman Stanton called the meeting to order and upon roll call, all members were present. Mr. Larson moved and Mr. Wieland seconded that the minutes of the previous meeting be approved <;IS written. Motion carried. Steve Grindberg, County Road Superintendent, reported that the utility permit for the Northern Improvement Company on County Road 31 and County Road 20 north of Fargo, which the Commission approved at their last meeting, will be delayed until the County receives additional right of way as agreed by the developer. A letter was received from the North Dakota Highway Department regarding the 1985 construction program. Cass County will receive Federal Aid Secondary Funds in the amount of $196,000.00, an increase of $37,000.00 according to Mr. Grindberg. Discussion was held on the bids received on June 19th for the furnishing of a new or used motor grader for the County Road Department. Steve Grindberg stated that the bid of the Northwestern Equipment Company contained a note stating that "For the offer of this bid to be accepted by Cass County, the purchase option must be exercised by the County at the time of award. Purchase option payment may be made at any'time during the 6 month rental period." The County had advertised for bids on the basis of a six-month rental with option to buy at the end of six months. Robert Hoy, States Attorney, stated that it appears that the bid of Northwestern Equipment, Inc. contains a condition which the Commission may agree to by purchasing rather than renting a motor grader or the Commission can reject the bid. Mr. Eckert moved and Mr. Wieland seconded to reject the bid of Northwestern Equipment, Inc. for a motor grader because of the condition that was attached to the bid. However, Bob Hoy stated that a separate motion to reject the bid is not necessary because a motion accepting one of the other bids would have the same effect. Mr. Eckert withd rew his motion and Mr. Wieland withd rew his second. Upon the recommendation of Steve Grindberg, Mr. Eckert moved and Mr. Larson seconded to accept the low bid of General Equipment. and-Supply, Inc. in the amount of $85,065.00 for a new motor grader on a six-month rental wi th option to buy. On roll call vote, the motion carried unanimously. Attorney Jon Arntson appeared to reque_st the Commission to create Street Improvement District 1984-1 in Riverdale Subdivision, locatea in Stanley Township between the cities of Horace and West Fargo along County Road 17. He stated that there are 24 lots in the subdivision with 21 property owners. Petitions to' create this special street improvement district have been signed by 18 property owners. Only one property owner is opposed to the project. Engineer Stevan Dewald, Lightowler and Johnson Associates, has prepared the plans and specifications. He stated that the total estimated project cost is $60,150.00. A drainage problem in one area of the subdivision has not been addressed in the project as they feel it will not be detrimental to the roadway. However, Steve Grindberg stated that he would like to have an opportunity to investigate the drainage problem mentioned by Mr. Dewald, and the Commission would like to have Mr. Grindberg's opinion before approving the project. Mr. Arntson felt that this problem could be addressed and resolved prior to final approval by the Commission. The Board reviewed the list of guidelines which were 'adopted on August 23, 1983. Mr. Arntson stated that he will be discussing with the States Attorney the requirement on the 30% special fund for delinquencies because of a question by the Internal Revenue Service. The Commission also discussed including in the guidelines that the County Road Superintendent approve the project plans. Mr. Larson moved to approve the plans and specifications for the Riverdale Subdivision Street Improvement District 1984-1. However, Mr. Arntson stated that' he has a series of resolutions which need to be acted upon. Mr. Larson withdrew his motion. Mr. Sondrall moved <lnd Mr. Larson seconded to adopt the following resolutions for the establishment of Street Improvement District 1984-1 for Riverdale Subdivision; RESO LUT ION CREA T I NG STREET IMPROVEMENT DISTRICT NO. 1984-1 OF THE COUNTY OF CASS, NORTH DAKOTA; RESOLUTION DIRECTING ENGINEER TO PREPARE REPORT; RESOLUTION APPROVING ENGINEER'S REPORT; RESOLUTION DIRECTING ENGINEER TO PREPARE PLANS AND SPECIFICATIONS; RESOLUTION APPROVING PLANS AND SPECIFICATIONS; RESOLUTION DECLARING WORK NECESSARY; and RESOLUTION DIRECTING AUDITOR TO ADVERTISE FOR BIDS. On roll call vote, the motion carried unanimously. Mr. Wieland, moved and Mr. Eckert seconded to include in the County's guidelines that plans and specifications for the creation of special assessment districts be submitted to the County Road Superintendent for consideration and approval. On roll call vote, the motion carried unanimously. Regarding the Holmen's 2nd and Holmen's 3rd Subdivision paving projects, Engineer Stevan Dewald presented a letter from F-M Asphalt, Inc. requesting an extension to August 1st on the completion dates for the above projects due to recent rainfalls. Because of the nature of the projects, Mr. Dewald recommended taking no action today but he wanted to make the Commission aware of the situation. Utility permit for Northern Improvemnt' Co. to be delayed St. Hwy. Dept. reports on Cass Co. share of FAS funds Disc. on bids for new or used motor grader Bid awarded to General Equipment & Supply for new I motor grader Creation of Street I Improvement Dist. I 1984-1, Riverdale Subd. Change made in Co. guidelines for creation of street improvement dists. Holmen's 2nd & 3rd Subd. paving projects disc.