06-12-1984 - Laserfiche WebLink

Gl133 PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA Soc. Services terms to be discussed Northwestern Equip. Co. appeared re: I bids for new or used motor grader --req '[' change in bid specifications I I Clerk of Court's office--changes to be made in salaries and appt. of a Third Deputy in Child Support Div. Automatic voting machines--Aud. to pay bill for moving to Rd. Dept. Officer's Reports for May Rd. Supt. to hire addtl. part-time help C lOin Casselton to be blocked off for a firefighters rodeo on June 16th Special meeting on I req. by Northwes-I tern Equip. to chngl bid specifications : for motor grader ! ! i I I I Adm. Asst. auth. to attend NACo conference in Seattle, WA Four terms are expiring on the County Social Services Board on July 31, 1984, and discussions will be held at a future date on the procedure for making those appointments. Mr. Charles N. Clark, Assistant General Manager of the Northwestern Equipment Company, appeared before the Board regarding the County's bid advertisement and specifications for a motor grader for the County Road Department. He stated that his company is having difficulty in complying with the call for bids as outlined in the specifications. He requested that the Commission consider an addendum that would allow the bidders to include a lease'-purchase. provision. He stated that the County would save a lot of dollars on the rate of interest. Mr. Larson moved in favor of an addendum to the bid specifications for a motor grader, and to advertise for a five year lease-purchase plan. However, the motion was withdrawn and the matter referred to the States Attorney. The Commission will recess the meeting until 2: 00 P.M. today to get an opinion from the States Attorney on changing the bid specifications. Ruth Hellem, Clerk of the District Court, appeared to propose three changes in salaries in the Child Support Division for employees who have assumed additional duties, and also requesting the appointment of a Third Deputy in the Support Division. Mr. Wieland reported that the Salary Review Board examined the requests in relation to other County offices, and they are in agreement with the changes. Mr. Larson moved and Mr. Wieland seconded to approve the three salary, changes in the Clerk of Court's Child Support Division as requested by Ruth Hellem, and to approve the appointment of a Third Deputy in the Child Support Division. On roll call vote, the motion carried unanimously. Mr. Wieland moved and Mr. Larson seconded that the County Auditor be authorized to pay the bill from Reile's Transfer and Delivery in. the amount of $3,349.00 for moving the automatic voting machines from Fargo and rural Cass County to a central location at the County Road Department shop. On roll call vote, the motion carried unanimously. Mr. Larson moved and Mr. Sondrall seconded to receive and file the following Officer's Reports for May, 1984: Motion carried unanimously. Clerk of Court County Court Register of Deeds Sheriff's Report Veterans Service Office $ 4,802.50 $17,305.11 $13,422.60 $ 5,220.50 Mr. Eckert moved and Mr. Larson seconded to approve hiring of part-time summer help by the County Road Superintendent. On roll call vote, the motion carried unanimously. Mr. Eckert moved and Mr. Sondrall seconded to approve a written request from the Casselton Fire Department to block off County Road 10 for one block in ,front of the Central Cass School parking lot during the hours of 9:00 A.M. until 5:00 P.M. on Saturday, June 16, 1984, for a firefighters rodeo. On roll call vote, the motion carried unanimously. A copy of the request will be referred to the Sheri ff' s Department. Mr. Larson moved and Mr. Sondrall seconded to recess until 2:00 P.M. today. RECESSED MEETING OF CASS COUNTY COMMISSIONERS JUNE 12, 1984--2:00 P.M. Chairman Stanton called the meeting back to order with all members being present. Robert Hoy, States Attorney, reported on his research regarding an addendum to the County's specifications and bid advertisement for a motor grader for the County Road Department. He stated that three options which the County has for acquiring road machinery is to buy, to rent for 12 months or less, or to lease-purchase within a five-year period. Regarding an addendum to the present specifications, it was Mr. Hoy's opinion that it would be necessary to follow the statutory procedures for advertising for bids if a change was to be made as requested earlier today by the Northwestern Equipment Company. This would involve re-advertising for bids with time needed for publications in the official newspaper. He felt that the most likely solution today is to continue with the bid process as scheduled for June 19, 1984. The County reserves the right to reject any or all bids, and a determination can be made next week whether bids should be re-advertised on a lease-purchase basis. Discussion was again held on the National Association of Counties conference in Seattle, Washington. Mr. Sondrall moved and Mr. Larson seconded to authorize Scott Krueger, Administrative Assistant, to attend the conference at a cost of $784.00, this to be paid from his budget. The motion carried on roll call vote with Mr. Larson, Mr. Sondrall and Mrs. Stanton voting "Aye"; Mr. Wieland and Mr. Eckert opposing. On motion by Mr. Larson and seconded by Mr. Eckert, the Chairman declared the meeting adjourned.