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CASSCOUNlY GOVERNMENT ..a.. Highway Department Keith D. Berndt, P.E. County Engineer Richard S. Sieg Superintendent Thomas B. Soucy, P.E. Design and Construction Supervisor 1201 West Main Avenue P.O. Box 698 West Fargo, North Dakota 58078-0698 701-298-2370 Fax 701-298-2395 RECEIVED MAY . 9 2005 CASS COUNTY COMMISSION MEMORANDUM TO: Cass County Commission FROM: Keith Berndt, Cass County Engineer~ DATE: May 6, 2005 :t'u..~ t " SUBJECT: Agenda Topic for May l-6, 2005 Meeting: Cass County 34 Ditch work. I would like to provide an update regarding the Cass County Highway 34 drainage project east of Author and seek approval to proceed with the project. I believe you are generally familiar with the project background. In recent months there have been discussions with local landowners in an effort to reach a cost share agreement to fund the project. To date, no agreement has been reached. It would appear that the landowners have little incentive to enter into any agreement to participate in the necessary repairs. The estimated cost of awarding a construction contract to complete the work is slightly over $400,000. I could use County crews to complete the project. This is a larger project than we typically undertake with County forces, but it is within our capabilities. By using County crews, the County's out of pocket costs would be a fraction ofthe $400,000 since salary and equipment costs are already included in the budget. The real costs if we complete the work with County forces would be that other smaller maintenance and improvement projects would be deferred until a future year. I'd therefore recommend that we proceed with the project using force account labor and equipment. If the Commission is not in favor of using County force account labor and equipment, I would recommend proceeding with the project by competitive bid construction contract. SUGGESTED MOTION: Authorize County Engineer to proceed with Cass 34 drainage project with force account labor and equipment.