10-15-2001 - Laserfiche WebLink

Commission Minutes--October 15, 2001 2368 County to spend up to $21,294.50 for the additional overhead. On roll _ call vote, the motion carried unanimously. 11. JAIL TRANSITION TEAM, Proiect trailer to remain on site until further review At the last Commission meeting, the Board discussed the possibility of discontinuing the rental of the trailer used by the transition team at the new jail site and moving the staff back to the Courthouse to the same space they used at the beginning of the project. Bonnie Johnson said this topic came up at the last Commission meeting when the Board talked about grading and lawn seeding in the area around the trailer. She said an area in the new jail could be set up for day-to-day work by the transition team while they are at the site. Commissioners received a letter last Friday from Sheriff Don Rudnick requesting that every effort be made to keep the transition team at their present location in the trailer at the jail site. Sheriff Rudnick addressed the Board at this time and said he believes moving the transition team from the construction site will have a negative impact on a successful transition from the old jail to the new jail. He said the Jail Consultant, Jim Rowenhorst, recommended that the transition team work at the site. Sheriff Rudnick said the transition team has worked hard to develop various scenarios, which the consultant is rewriting into a policies and procedures manual. The transition team is on schedule with scenario development, however, the Sheriff said they are waiting for policy returns from Mr. Rowenhorst. _ Mrs. Schneider asked about the budget for the trailer, and Michael Montplaisir, County Auditor, said there are funds budgeted to pay for the trailer rental through March, 2002. Mr. Wagner asked how many job trailers are still on the site, and Mrs. Johnson said the construction companies have moved their trailers from the front. There are storage trailers in the back. Mr. Wieland said he favors leaving the transition team trailer at the jail site since there is money in the budget for that purpose, and he feels the team can be more productive by not traveling back and forth from the Courthouse to the job site. He said the transition team is writing very detailed scenarios, and they are doing a good job. Further, he recommended that the transition team bring the Information Services programmer to the site occasionally for a hands-on approach to writing the programs that will be used when the new jail is operational. - With the delay in the construction schedule, Mr. Wieland suggested a review in the next 60-90 days of the job trailer situation and a more current review of transition team downtime. MOTION, passed Mr. Wieland moved and Mrs. Sorum seconded to leave the Cass County Jail project trailer at the site. Discussion: Mr. Wagner said he does not think it is productive to keep the trailer on site because of the added expense of heating it, coming back to grade and seed this area next year, and the monthly rental. Mrs. Schneider agreed with Mr. Wieland that the transition team should remain on the site, however, she favors setting up a specific location within the new facility for their daily work. At the call for the question and upon roll call vote, the motion carried with three members voting "Aye"; Mrs. Schneider and Mr. Wagner opposing.