06-18-2001 - Laserfiche WebLink

-- 14. .- Commission Minutes--June 18, 2001 2302 County Coordinator Bonnie Johnson received a telephone call from a property owner who may also be interested in selling some land near the Courthouse, at the corner of 9th Street and 2nd Avenue South. MOTION, passed Mr. Wieland moved and Mr. Wagner seconded to table the parking lot purchase agreement until the next meeting. Motion carried. COMMISSION POLICY MANUAL, Amended to add Section 14.84. Grant-Funded Positions Mr. Wagner asked the Board to consider adopting a policy concerning grant-funded positions in county offices. The proposed policy requires department heads to give notice to the board of commissioners prior to obtaining funding for a grant. Most department heads may already do that, however, he said it has not been a written policy of the board. He feels it is important for the board to know about grant positions in terms of support staff and providing work stations and equipment. The proposed policy also contains language that any employee hired under a grant will be terminated when the grant money is no longer available. Mr. Burdick asked if sending notice to the County Commission means getting prior approval, and Mrs. Johnson sees the purpose of the policy being a courtesy issue since the actual grant application generally would be signed by the chairman. Mr. Burdick also suggested changing the language whereby any employee hired under a grant 'may' be terminated, rather than saying 'will' be terminated, when the grant money is no longer available. There may be some instances where the county would pay a certain percentage of a grant position in order to receive partial reimbursement in the subsequent years. Mrs. Johnson said county hiring documents contain language indicating grant positions are contingent upon continued grant funding. Commissioners discussed the time frame for giving notice to the board before applying for a grant, and Mr. Burdick said it would be unusual not to have at least one month's notice of grant money being available. This would be ample time to communicate with the board prior to making the application. MOTION, passed Mr. Wagner moved and Mrs. Schneider seconded to amend the Commission Policy Manual by adding Section 14.84, Grant-Funded Positions, to include the word 'may' instead of 'will' when referring to employee termination at the expiration of the grant. On roll call vote, the motion carried unanimously. 15. COMMISSION MEETING DATES, Chanae Julv meetina dates to 2nd and 4th Mondavs Due to scheduling conflicts, Chairman Meyer recommended the July meetings be changed to the second and fourth Mondays, July 9 and 23. This schedule will affect rotational department meetings for July, changing the Social Services Board meeting to July 9th and the Road Advisory Committee to July 23. All departments and the local media will be notified, if the schedule is revised. MOTION, passed Mrs. Schneider moved and Mr. Wagner seconded to adopt the July, -. 2001, meeting schedule as the second and fourth Mondays, instead of the first and third Mondays, due to scheduling conflicts. On roll call vote, motion carried unanimously.