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Commission Minutes-October 2, 2000 2205 In conclusion, Mr. Ellingsberg said the county may need to consider purchasing a second AS400 system as a back-up so there is never any downtime for jail staff or the rest of the county. When he completes his review of the jail computer system, Mr. Ellingsberg will prepare a final report to the commission. 10. JAIL TRANSITION TEAM, Schedule modification Bonnie Johnson, Jail Project Coordinator and transition team member, updated commissioners on the jail construction schedule, as outlined in her memorandum dated September 21,2000. The general contractor, Meinecke-Johnson Company, specified completion of the building in 600 days from the date ofthe contract execution, which was June 21,2000. Therefore, the jail's completion date of February 8,2002, will be about six weeks later than originally estimated, and she is recommending delaying the start of transition team duties by six weeks also because a number of their tasks cannot be completed until the building is done. She said this will also give the jail staff and the information services staff an additional six weeks now to work on software needs. Chairman Meyer, Mrs. Johnson and Mr. Willis met last week to discuss office space for the transition team members, and it appears they can utilize office space on second floor in the courthouse until possibly next spring when an office trailer will be rented and set up on the jail site. The trailer may actually be delivered this fall, however, the county would not begin paying for rent or heat until possibly next April. She said this may not be the last time the schedule needs to be modified, as the jail construction progresses. Since Mr. Willis has already conducted interviews and made job offers to five people, Mrs. Johnson suggested a moratorium on any further hiring of jail staff at this time and to fill future openings with these new hires, as they occur. 11. COMMISSION POLICY MANUAL, Contracts Section 29.00 revised Mr. Wieland and Mrs. Quick met with Birch Burdick, State's Attorney, last week regarding some revisions to the Commission Policy Manual Section 29.00, Contracts. Mr. Wieland suggests omitting the portfolio commissioner signature and including a deadline date for returning contracts to the Commission Office after approval by the state's attorney. Mark Boening, Assistant State's Attorney, was in attendance at today's meeting in place of Mr. Burdick, who is preparing for a trial this week. Mr. Burdick has no objections to the proposed policy change, according to Mr. Boening. Mrs. Quick said these small changes should improve the turn-around time for getting contracts approved and signed. MOTION, passed Mrs. Quick moved and Mrs. Schneider seconded to amend Commission Policy Manual Section 29.00, Contracts, as proposed by Mr. Wieland. On roll call vote, motion carried unanimously. 12. VOUCHERS, Approved MOTION, passed Mrs. Wieland moved and Mrs. Quick seconded to approve Voucher No. 144,604 through No. 144,993. On roll call vote, motion carried unanimously.