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<br />CASS COUNTY <br />PERSONNEL POLICY MANUAL <br />SUBJECT: TRAVEL AND EXPENSE <br />Revised SEPTEMBER 1, 1998 <br /> <br />6.30 <br /> <br />REIMBURSEMENT EFFECTIVE DATE: <br />PAGE 1 OF 1 <br /> <br />Employees who are authorized to travel at County expense are <br />required to submit a travel reimbursement voucher. The <br />reimbursement rate is set by the County Commission and follows <br />:::;totc 10',: the Federal reimbursement rate. Copies of the current <br />rates are available at the County Auditor's Office. <br /> <br />Travel from residence to work base is not reimbursable travel. <br />Employees must be away from their normal place of employment a <br />minimum of four (4) hours to receive reimbursement for meals. <br />Notwithstanding the (4) hour requirement, meals within the <br />county, while attending formal meetings required by the <br />department head and/or conferences directly related to county <br />business, shall be reimbursed. This policy applies only when an <br />employee is required to stay on-site at the meeting and/or <br />conference during the meal. The state rate shall apply when <br />applicable, however, reimbursement for in-county meals shall be <br />actual expenses, not to exceed ten dollars. <br /> <br />If an employee may save substantial transportation costs by <br />incurring additional meals/lodging, the employee is encouraged to <br />travel at the lowest overall cost. If an employee chooses to <br />travel in an alternative method, he/she will be responsible for <br />the payment of the difference of any costs incurred and any <br />additional travel time will need to be reported as annual leave. <br /> <br />The Board of Commissioners has directed that employees furnish <br />their insurance company name and policy number to the County <br />Auditor at the time of requesting payment on the County voucher, <br />before they can be reimbursed by personal auto use on County <br />business. <br /> <br />Persons submitting expense vouchers shall assure that the <br />expenses are not being reimbursed by any other governmental <br />agency or business. Payment of travel expense over $100 will be <br />reimbursed as soon as vouchers are processed. Payment under $100 <br />will be done bi-monthly. <br />