08-11-2014 Budget - Laserfiche WebLink

Commission Minutes—August 11, 2014 4341 and digital storage of documents. She said no major projects are scheduled for next year and as a result, the budget decreased from $206,000 for 2014 to $56,956 for 2015. MOTION, passed Mr. Bennett moved and Mrs. Scherling seconded to approve the 2015 preliminary budget for the Document Preservation Fund as presented, and to restrict the revenue to remain in this fund to use for enhancing and maintaining permanent records. On roll call vote, the motion carried unanimously. 12. EMERGENCY MANAGEMENT Dave Rogness, Emergency Manager, was present and gave an overview of his 2015 budget in the amount of$229,169. The request increased by $10,307 from last year and is related to cost of living expenses for salary and benefits. He said a portion of salary, benefit and program costs are covered through grant income and program assessments to other local governments. He said project revenues will decrease next year due to less grant income and state funding. MOTION, passed Mr. Bennett moved and Mr. Vanyo seconded to approve the 2015 preliminary budget for Emergency Management as presented. On roll call vote, the motion carried unanimously. 13. HAZARDOUS PLAN/RESPONSE FUND Mr. Rogness said $6,000 has been budgeted for the Hazardous Plan/Response Fund, which is the same request as last year. The fund covers maintenance of the Cass County first responder radio system and for cleanup costs in the event of a hazardous spill. He prefers to have a minimum balance of$10,000, and the current fund balance is $37,590. MOTION, passed Mr. Vanyo moved and Mr. Peterson seconded to approve the 2015 preliminary budget for the Hazard Plan/Response Fund as presented. On roll call vote, the motion carried unanimously. 14. WATER RESOURCES DISTRICTS Carol Lewis, Secretary-Treasurer for the Cass County Water Resource Districts, was present to discuss the budgets for the four water resource boards. She said the request for next year is the same as last year with each board asking for 4 mills plus an additional 2 mills for the Red River Joint Water Resource District. MOTION, passed Mrs. Scherling moved and Mr. Bennett seconded to approve the 2015 preliminary budget for the Southeast Cass, Maple River, Rush River and North Cass Water Resource Districts at 4 mills and the Red River Joint Water Resource District at 2 mills. On roll call vote, the motion carried unanimously. 15. TAX DIRECTOR Frank Klein, Director of Equalization, was present to discuss the 2015 budget request, which includes $125,000 to contract with Vanguard Appraisals to reassess the cities of Mapleton, Page, Hunter and Gardner; $25,000 for possible commercial reassessment services; and $68,180 to hire one new employee to modernize the assessment records in the office. The reassessment costs will be shared on a 50/50 basis with the local jurisdiction reimbursing the county over a five-year period at 0% interest.