08-04-2014 - Laserfiche WebLink

Commission Minutes—August 4, 2014 4335 compliance procedures the county must follow when issuing the debt. The commission approved a similar policy in 2010 for the bonds associated with the Courthouse West Addition project. John Shockley, the county's bond counsel, drafted the policy and procedures for consideration today, which covers the use of the funds, interest earned, and maintenance of records. MOTION, passed Mr. Vanyo moved and Mrs. Scherling seconded to adopt Commission Policy Section 21.52, Post Issuance Debt Compliance. On roll call vote, the motion carried unanimously. 10. FLOOD DIVERSION MONTHLY BILLING, Approved Mr. Montplaisir discussed the billing from the FM Diversion Board of Authority for the month of July, 2014, which is the county's share of engineering costs and project management services. Also included is the mitigation expense for Ducks Unlimited and replacement infrastructure costs associated with the OHB levee, of which $49,172 will be submitted to the State Water Commission for reimbursement. MOTION, passed Mrs. Scherling moved and Mr. Bennett seconded to approve the expenses for the Flood Diversion Board of Authority in the amount of $727,128.36 for month of July, 2014. Discussion: Mr. Vanyo asked whether the bill to Dakota Underground in the amount of $109,000 is for the replacement infrastructure work in Oxbow. Mr. Montplaisir said it is and that only a portion of the cost ($49,172) will be submitted to the State Water Commission. On roll call vote, the motion carried unanimously. 11. VOUCHERS, Approved MOTION, passed Mr. Vanyo moved and Mr. Bennett seconded to approve Voucher No. 279,966 through Voucher No. 280,208. On roll call vote, the motion carried unanimously. 12. FLOOD DIVERSION FINANCING; PROPERTY TAX TASK FORCE; BUDGET MEETINGS; CLAY COUNTY JUVENILE DETENTION, Committee reports Mr. Montplaisir said the closing was held last week on the $50 million loan with U.S. Bank for Flood Diversion financing. He said the Finance Committee will consider drawing $20 million to cover monthly costs in order to build up tax sale dollars. Mr. Montplaisir will attend a meeting of the Governor's Task Force on property tax reform on Thursday, August 7th in Bismarck. Mr. Montplaisir said the deadline to submit annual budgets was August 1St. He said based on budgets submitted by departments and outside agencies, expenditures will surpass anticipated revenues for next year. The preliminary budget is being prepared using the zero increase in mills formula adopted by the state legislature, which will require a 2.57 mill reduction. He briefly discussed the notice process that will need to be used if the mill levy increases in any taxing entity, including the county. Keith Berndt, County Administrator, said a meeting is scheduled for Thursday, August 7th with officials from the Clay County Juvenile Detention Center to discuss Cass County leasing space for juveniles at their facility.