e. Permits for raffle-High Plains Regional Rendezvous; Youth Comm; El Zagal Escort Motor Patrol

Original High Plains Regional Rendezvous Association Board Business meeting,Monday, June 18, 2012 Meeting called to order at 2:04pm by Chairman Mike Gjersvig. Pledge of Allegiance was recited. Purser's report: Garrett moved to approve minutes and financial report of the OHPRRA as read. Motion seconded and approved. Webmaster: Motion was made,seconded and approved to officially select Lee Tibbutt as the new Webmaster, no report given. Chiefs'Council: Tod provided update from the Chiefs Council. They support the 2014 ND bid from Jan Zaeske and Gail Jordahl, but would like them to pursue the private land option. They also support the change to the constitution concerning seed money amount and control. National Publication Manager: PHN bill should be in the mail. Laci has developed guidelines for advertising to be shared with Booshways. Transitioning Board positions: Dave will not be running again. As in the past, the nominator will speak on behalf of the nominee when nominations are made. 2012 Report: Parking issues are solved, water issue is resolved. There were 174 camps at Opening Ceremonies. 132 were pre-registered. There are 60-70 in Short Term. All 250 medallions have been sold. 2013 Report: $8775 in expenses at this time. Advertising is being done mostly through flyer distribution. The break- even is estimated at 130 camps. They expect a good crowd. There are good roads to the site, but they need to clear more space yet. Old Business: 2014 High Plains bidders: Jan and Gail presented a bid to host the 2014 HPRR near Fort Ransom State Park. They are currently pursuing state land, but there may be an option on the private land across the road. The site is south of Valley City, ND. Jan is asking to see 2-weeks of visitation statistics to get an idea of public traffic. Camper Registration Form: Booshway and Segundo were not aware if the registration form is being used or not. They questioned whether a number in the window would work better than license plate numbers? Board members provided that the form works and is available. That is the best the Board can offer, as it is not required to use. This item can be removed from the agenda. AED Update: 1 adult pad is current. The pads from 2011 were kept. Ped's Pads are current until 2014. Jo reported that a Specialist in Nebraska advised the battery expiration isn't a big deal, since we pull batteries for all but one week of the year. This can be removed from the agenda. Website Forms: No webmaster to provide information. [Purser's note—Camper Registration, Event Financial Form, and Booshway Planning Guide, among other forms/information, could be made readily available on the website.] Visible Period-Correct Guidelines: MN forgot to include in packets. This is a difficulty with Board actions transferring to yearly activities. Discussion ensued. Booshway Book Online: Jo believes Lee has her information. Constitutional Amendment Dave moved to send the amendment to the General Assembly on Tuesday. Motion was seconded. Discussion ensued. Dave called to Question. Motion approved. New Business: Board Prizes: Dave moved to allocate$1200 to Board prizes. Motion seconded and approved.. Jo and Garrett volunteered to purchase prizes with Purser. Jo will be second signature. Garrett moved to adjourn the Board business meeting. Motion seconded and approved. Meeting adjourned at 3:24pm. High Plains Board Meeting 2012-6-18, 19,21,22.doc Last Updated: 5/9/2013 9:24:00 AM