4. Personnel policy revision-electronic communication devices

fed go vw CASS COUNTY PERSONNEL POLICY MANUAL 3.40 SUBJECT: EMPLOYEE E -MAIL USAGE POLICY EFFECTIVE DATE: DECEMBER 1, 1997 PAGE 1 OF 2 Cass County's E -Mail system is primarily intended for business use. The e -mail system is county property and may be used for County business. The system is not to be used for employee personal gain or to support or advocate for non county related business or purposes. All use of the e- mail system is subject to management access pursuant to this policy. 1. Incidental and occasional personal use of e -mail is permitted, but such messages will be treated no differently from other messages. Keep in mind that any personal message can be retrieved by Cass County, even though it has been deleted from that person's inbox. It is recommended that you not put anything in an e -mail that you would not want others to see. Assume that the e -mail message that you are drafting will be made public, and draft it accordingly. 2. No computer system is completely secure. The e -mail system is not intended to transmit sensitive materials such as personnel decisions, legal opinions, and other similar information which may be more appropriately communicated by written memorandum or personal conversation. 3. Employees may not intentionally intercept, eavesdrop, record, read, alter, or receive other person's e-mail messages without proper authorization in accordance with this policy. 4. This policy applies to all employees, contractors, part -time employees, volunteers, and other individuals who are provided access to Cass County's e-mail system as necessary for their business purpose with Cass County, and only if they abide by all applicable rules. 5. All messages on Cass County electronic mail systems are county property and are subject to the requirements and restrictions of all applicable State and Federal Statutes and Regulations concerning the collection, creation, storage, maintenance, dissemination, and access to data created and /or maintained by Cass County. 6. Employees e -mail communications should be routinely and regularly deleted from their in -box.