10-21-2013 - Laserfiche WebLink

Commission Minutes October 21, 2013 4219 MOTION, passed Mr. Vanyo moved and Mrs. Scherling seconded to authorize the County Auditor to solicit proposals for a 7- passenger van for the motor pool with funding to come from the fees charged to user departments. On roll call vote, the motion carried unanimously. 9. COUNTY COMMISSION POLICY 16.50, Emergency evacuation procedures revised Dave Rogness, Emergency Manager, said during the last legislative session, revisions were made to NDCC 37- 17.1 -10 regarding mandatory evacuations. The amendment expands the authority to issue mandatory evacuations to the "principal executive officer of the county or city" when in the past it was only granted to the governor. He submitted a copy of the revised Commission Policy Section 16.50 to reflect changes in state law, and also included language from the Cass County Emergency Operations Plan regarding this issue. MOTION, passed Mr. Pawluk moved and Mrs. Scherling seconded to revise Commission Policy Section 16.50, Emergency Evacuation Procedures. On roll call vote, the motion carried unanimously. 10. OFFICE 365 MIGRATION UPDATE Terry Schmaltz, Information Technology (IT) Director, said the Office 365 migration of the email and voice mail systems from the Courthouse server was completed last month. The IT department is now exploring the capabilities available through "cloud" based services to help shift the burden of server and data storage management from the county systems. He explained some of the upcoming projects, including imaging of tax system documents and property tax record cards, file imaging for Social Services, and migration of department files to cloud storage. He said storage of open record public files will be centralized, including board agendas, minutes and audio recordings. He will continue to keep the board informed of any updates regarding this issue. 11. ROAD DEPARMENT, Aerial photography and mapping project participation approved Jason Benson, County Engineer, said every three or four years, the county participates with Fargo and other local entities to update digital aerial color photography and LiDAR contour mapping. This year the project is eligible for $200,000 in federal funding, and he anticipates the county will receive around $59,000. Proposals will be submitted and reviewed by a selection committee. The process will be handled in the same manner as in previous years with all entities sharing in the expense, and the estimated cost share for Cass County is $35,000. MOTION, passed Mr. Pawluk moved and Mr. Peterson seconded to approve participation in the 2014 color digital ortho aerial photography, LiDAR contour mapping and planimetrics project with a total cost not to exceed $35,000. On roll call vote, the motion carried unanimously. 12. SHERIFF'S DEPARTMENT, Jail work release program monitoring bracelets Sheriff Paul D. Laney introduced Corporal Chad Violet, who is the Work Release Coordinator at the Cass County Jail to discuss an agreement for GPS monitoring equipment (SCRAM) bracelets for work release program inmates.