08-21-1990 Minutes - Laserfiche WebLink

The County Road Department did a lot of the work cheaper than what was estimated by the survey team. They spent $9,000 on one project where it was estimated to take $16,000. The County may have to return the $7,000 difference. Steve Grindberg said it was his understanding that there wouldn't be an audit for any project under $35,000 and that they wouldn't have to return money if a project cost less to repair than was estimated. Don Richards said they have until November 8th to complete all of the projects. This was the first year they received the 75% Federal money before actually doing the work. Now the work must be done and small project forms completed before the State sends their 10 10. FOREST RIVER ROAD Don Richards questioned whether the Forest River road is eligible for disaster funds because he feels the road has lived its life. He said OEP went out to the site, and township resident Tom Garske presented the case for the township. They arrived at the damage figures at that time. Then Stanley Township got involved and said this is not a township road. Tom Garske feels the road was damaged by trucks doing dike work. OEP said they wouldn't pay for damage done by the Corps of Engineers. Mr. Richards said State officials will have to make the decision on whether the road qualifies for disaster funds. He is comfortable that the County did their part in the process, and he thinks the estimate was made by the right people. Robert Hoy thinks this should be considered a public road. Don Richards said the township admits they own the roadbed. Mr. Shannon hopes some conclusion can be reached tomorrow at a meeting called by the State. 11. ROADS WITHIN URBAN JURISDICTIONS Mr. Shannon referred to a letter from the City of West Fargo regarding their street reconstruction program. He said the County has to take a position on what the official policy is on roads within urban jurisdictions. Don Richards said the County Road Department has been taking care of the roads through small cities. Mr. Eckert said County roads go through small towns. Mr. Shannon said he plans to organize a commission work plan and develop policy by getting some outside help. 12. 52ND AVENUE SOUTH IMPROVEMENTS Don Richards said 52nd Avenue South will be built in April, 1991. Letter from City of Frontier dated August 15, 1990, requesting that their share be paid in five equal annual payments of $2,000 each, payable in May, beginning May of 1991, with the option of making larger payments annually if possible. There was consensus among the Commissioners to prepare a new contract with Frontier, but the States Attorney suggested not writing a new contract until next spring. Mr. Shannon asked for a copy of the letter, and he will respond asking the City of Frontier to reassess their situation next spring. 13. UTILITY PERMIT APPROVAL Don Richards asked if the Board needs to approve utility permits because the Road Department has standard requirements that must be met by utility companies. Mr. Wieland thought this was a statutory requirement, and the States Attorney will investigate this. If not statutory, the board could set policy on whether they want to continue acting on utility permits.