05-06-1991 SPECIAL - Laserfiche WebLink

Comm. Minutes special meeting--May 6, 1991 659 SPECIAL MEETING OF CASS COUNTY BOARD OF COMMISSIONERS DRAFT PERSONNEL POLICY MANUAL REVIEW MAY 6, 1991, 9:00 AM Ail five commissioners were present to continue reviewing the draft of a personnel policy manual prepared by a committee consisting of Kathy Hogan, Steve Risher, John Goff, Scott Kildahl and Human Resource personnel. Board members read the revised pages of the draft manual made at the last meeting, which was held April 23, 1991. No further changes were made on those pages at this time. On Section 7.00, paragraph 6, Mr. Wieland asked who determines the qualifications of those selected to serve on a position review committee. Mr. Risher said training will be provided. Kathy Hogan suggested hiring a consultant on an annual basis to review problem positions and make recommendations to the county commission for final approval. It was the consensus of the commissioners to change the proposed policy accordingly, and not include an emergency clause for reviewing positions other than once a year. Some changes were made in Section 7.00 (starting salaries on page 2 of 2), and Mr. Shannon suggested meeting with department heads prior to Commission meetings to discuss new hires and salary. On Section 7.00 (merit increases), Mr. Wieland asked how department heads determine who will receive merit raises, and Kathy Hogan said it is a difficult process. She thinks merit increases actually jeopardize the performance evaluation system. It was the consensus of the Commission that merit increases are to be determined in 1992. On Section 7.30 (payment of salaries/wages), Ginger Kaufman said seasonal workers may not get their first paycheck from the county for six weeks because the cut-off date for submitting hours is the 15th of each month. At her suggestion, commissioners reached a consensus to change the cut-off date to allow seasonal employees until the 24th of each month, instead of the 15th, to submit their number of hours worked. On Section 7.31 (payroll deductions), parking was added to the list of voluntary deductions because a committee reviewing the county parking situation is recommending a fee for those wanting to park in the lot east of the courthouse. Also in Section 7.31, it was agreed that a minimum of 15 employees must participate in any program before the Commission will consider authorizing it as a payroll deduction. On Section 7.40 (hours of work), summer flex time will be allowed for departments having a plan providing there is no interruption in county business. Mrs. Toussaint asked Mr. Risher to include a policy on vehicle purchase and disposition in the new manual. Commissioners agreed to continue reviewing the personnel policy manual draft at 1:00 PM, May 20, 1991.