02-03-1987 - Laserfiche WebLink

6365 Comm. held 1st mtg. in new Comm. Room in So.Wing -disc. on building policies with Arch. Recommendations from Dept. Heads on bldg. policies Motion failed to ban smoking entirely as of March 1st Art Committee apptd. by Chm. to establish guidelines for wh4t can be hung on walls Liability ins. disc. Soc. Serv. Dir. auth. to hire staff replacement Soc. Serv. employees auth. out of state travel Vouchers approvd. Bldg. Auth. Metting- approval of Disb. Dir. #20 Cthse. North Wing remodeling payments to contractors change orders apprvd Juv. Justice Cntre drawing by Arch. re: addtl. office space req. by Dist. Crt. Comm. asks their cooperation on bldg. policies PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS OF CASS COUNTY, NORTH DAKOTA REGULAR MEETING OF CASS COUNTY BOARD OF COMMISSIONERS FEBRUARY 3, 1987 Chairman Alon Wieland called the meeting to order with four members present as follows: Jeannette Stanton, Oscar Sondrall, Ray Larson and Alon Wieland. Don Eckert was absent. Mr. Larson moved and Mrs. Stanton seconded that the minutes of the previous meeting be approved as written. Motion carried. The Commissioners held their first meeting in the newly constructed Commission Room in the Courthouse South Wing on this date. Architect Richard Moorhead was present to discuss building policies. He submitted sketches for providing a smoking area in the North Wing and one in the South Wing but he stated that if it is the Commission's wishes to have a smoke -free building in 6 months to one year, it would not be advisable to spend very much money to provide smoking lounges for the interim. Sheriff Don Rudnick presented the Commissioners with a list of recommendations signed by Department Heads pertaining to smoking, consumption of food and beverages in offices, the use of coffee pots, and furnishings for the employees' brown bag area. One recommendation was that the Commission permit smoking in the employee brown bag area and the new cafeteria rather than spending money to create new smoking rooms. Mr. Wieland questioned whether all employees were polled on allowing smoking in the lunchrooms. Mr. Larson moved and Mrs. Stanton seconded that as of March 1st, all smoking be banned in the Cass County Courthouse, the Juvenile Center, and the Road Department building, excluding the shop area. Mr. Sondrall felt the Commission should not vote on this issue without a full Board. At the call for the question and upon roll call vote, the motion failed for lack of a majority with Mrs. Stanton and Mr. Larson voting "aye Mr. Sondrall and Mr. Wieland opposing. Mr. Wieland suggested bringing up the matter at the next meeting. Architect Richard Moorhead also discussed establishing guidelines for determining what can or cannot be hung on the walls in the Courthouse. Mr. Wieland appointed a committee consisting of himself, Commissioner Stanton, Architect Richard Moorhead, Department Head Bonnie Johnson, and Mr. Vernon Goodin from the North Dakota Council on the Arts. Mr. Wieland asked the architect to be chairman of the Art Committee. Mr. Robert Dawson from the Dawson Insurance Agency was present regarding continuation of the County's policy for public officials and employees liability insurance. Mr. Larson questioned whether there is a duplication of coverage, as some of the departments have purchased professional liability insurance. Sheriff Don Rudnick was present and stated that the policy for his department through the National Sheriff's Association was discontinued. The Commission asked Bob Dawson and Administrative Assistant Scott Krueger to discuss liability coverage and report back to the Commission next Tuesday, if possible. Mr. Sondrall moved and Mr. Larson seconded that the County Social Services Director be authorized to hire staff replacement for two positions outlined in their letter of January 27, 1987. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Sondrall seconded to approve out of state travel to Minnesota for the following County Social Services employees: Beverly Bohn to Bemidji on January 28th, Kathy Suedel to Brainerd on February 12th, and Tina Johnson to Brainerd on February 11 -13, 1987. On roll call vote, the motion carried unanimously. Mr. Larson moved and Mrs. Stanton seconded that Vouchers No. 71,855 through No. 72,336 be approved and ordered paid. On roll call vote, the motion carried unanimously. The Chairman recessed for a meeting of the Cass County Building Authority and upon reconvening, Mrs. Stanton moved and Mr. Larson seconded to approve Building Authority action on Disbursement Direction #20 in the amount of $25,000.00 and Change Orders M -4 and M -5 to West Fargo Plumbing Heating, G -11 to T.F. Powers, E -5, E -6, and E -7 to Dakota Electric Construction. On roll call vote, the motion carried unanimously. Mrs. Stanton moved and Mr. Sondrall seconded to grant approval of the following payments to contractors on the Courthouse remodeling and North Wing: #5 to Grant's Mechanical in the amount of $2,629.00, #15 to West Fargo Plumbing Heating in the amount of $1,368.15, #10 to T.F. Powers in the amount of $21,644.00, #10 to Dakota Electric Construction in the amount of $3,040.00, and $948.95 to Peter Geron for handrail and partial marble cleaning. On roll call vote, the motion carried unanimously. Mr. Sondrall moved and Mr. Larson seconded to approve the following Change Orders: G -15 to T.F. Powers Construction in the amount of $4,790.00, G -14 to T.F. Powers Construction in the amount of $955.00 and E -12 to Dakota Electric Construction in the amount of $885.00. On roll call vote, the motion carried unanimously. Scott Krueger reported that the Architect has prepared a drawing of the first floor of the Juvenile Justice Center to capture a suite of offices, which has been requested by the District Court. Mr. Wieland suggested that Scott Krueger visit with District Court Administrator Richard Sletten about an informal agreement for their use of space in County buildings and their assurance that they will be in full cooperation with the County Commission's building policies.