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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS
<br />OF CASS COUNTY, NORTH DAKOTA
<br />e 22611i3
<br />REGULAR MEETING OF CASS COUNTY BOARD OF COMMISSIONERS
<br />APRIL 22, 1986
<br />Chairman Alon Wieland called the meeting to order and upon roll call, all members were present.
<br />Mr. Larson moved and Mrs. Stanton seconded that the minutes of the previous meeting be approved as
<br />written. Motion carried.
<br />Mr. Goodwin Hoff, Fargo Community Health Supervisor, presented a Cass County environmental report.
<br />There is a proposal before the Fargo- Moorhead Metropolitan Council of Governments for a unified mosquito
<br />control program throughout Cass and Clay Counties, and the cooperation of all entities will be important.
<br />Mr. Skip Klinkhammer, Disaster Coordinator and representative of the City of Casselton, appeared
<br />before the Board to request assistance from Cass County to clean up fallen trees and debris caused by
<br />freezing rain and high winds on the dates of April 13th and 14th. He questioned whether emergency funds
<br />would be available. Glenn Ellingsberg, Cass County Disaster Emergency Services Manager, stated that the
<br />Commission may declare a local emergency and could then utilize emergency funds. He stated that there
<br />are other areas in the County which received damage in the same storm, but he is not aware if they are in
<br />need of assistance from the County. Mr. Wieland stated that if the County is going to assist the City of
<br />Casselton, the Commission will have to consider other areas requesting assistance also.
<br />Mr. Klinkhammer stated that they have had an estimate of $7,500- $10,000 to clean up the debris,
<br />based upon the number of loads to be hauled away. Mr. Eckert suggested that the County make some
<br />equipment available on a limited time basis, and he suggested that the Commission declare an emergency in
<br />the affected storm areas of the County and offer any assistance that is available. Don Richards, County
<br />Engineer, stated that one work crew and equipment has been moved to Page to begin a paving project, and
<br />the other crew is repairing bridges also damaged by the storm. He stated that he would have to re- adjust
<br />their work schedule if they are to provide assistance to the City of Casselton.
<br />Mr. Larson moved and Mr. Sondrall seconded to adopt a DECLARATION OF EMERGENCY for the storm areas
<br />in Cass County, and to authorize the County Auditor to spend up to $2,000.00 from the Emergency Fund to
<br />be paid to the County Road Department for the use of time and equipment to clean up the debris in
<br />Casselton. On roll call vote, the motion carried unanimously. Mr. Klinkhammer stated that he will
<br />coordinate Casselton's efforts with the County Engineer.
<br />Mrs. Stanton moved and Mr. Eckert seconded that the Chairman be authorized to sign the Resolution
<br />awarding the low bid of Border States Paving, Inc. in the amount of $365,735.82 for the County Road 26
<br />paving project. On roll call vote, the motion carried unanimously.
<br />Richard Offutt, Data Processing Manager, presented a cost estimate of $48,000.00 for computer
<br />equipment for the County Road Department. He stated that he viewed the equipment and discussed it with
<br />several Minnesota Counties who are using it, and he could see many benefits in having this equipment for
<br />Cass County. Mr. Wieland requested time to review the proposal, and the matter will be placed on the
<br />agenda for next week.
<br />Mrs. Stanton moved and Mr. Eckert seconded that the contract for artwork restoration in the
<br />Courthouse dome be awarded to Philip J. Thompson at a cost of $8,000.00. On roll call vote, the motion
<br />carried unanimously.
<br />Mrs. Stanton moved and Mr. Eckert seconded to grant approval to Deputy Sheriff Judy Tollefson for
<br />out of state travel to attend a Child Abuse Investigative Techniques Training Program in Glynco, Georgia,
<br />on May 20 -23, 1986. On roll call vote, the motion carried unanimously.
<br />A written response was received from department heads upon the Commission's request on what effects
<br />the proposed State and Federal funding cuts will have on their respective budgets. The County Auditor
<br />stated that she could provide a more accurate report on the County budget at the end of June, and the
<br />Chairman suggested that she prepare an update for the first meeting in July.
<br />The Board reviewed The Cass County Report on Finance. Department heads present were the Treasurer,
<br />the Register of Deeds, the County Auditor, the Director of Tax Equalization and the Data Processing
<br />Manager. The Administrative Assistant also answered questions in this area.
<br />Recommendations #42, 43, 44, 45, 46, 52, and 53 will be addressed in the long -range data processing
<br />plan. Recommendation #47 has been done and #48 is a normal County procedure. Recommendation #49 to
<br />develop a fiscal policy for capital improvements programming and financing will be reviewed by Scott
<br />Krueger, and he will report back to the Commission. Recommendation #50 is part of the proposal for a
<br />budget study. Recommendations #51 and 54 relate to employee staffing analysis and workload, which the
<br />Commission has delayed.
<br />Mrs. Stanton moved and Mr. Larson seconded that the Administrative Assistant be authorized to
<br />proceed with the printing of 350 copies of the Cass County Personnel Policy Manual as adopted on
<br />April 15, 1986, at a cost of $493.00. On roll call vote, the motion carried unanimously.
<br />Mrs. Stanton moved and Mr. Sondrall seconded that the Administrative Assistant be authorized to
<br />purchase 24 3 -ring binders at a cost of $78.00 for the department heads' and Commissions' copy of the
<br />Cass County Personnel Policy Manual. The motion carried on roll call vote with four members voting
<br />"Aye Mr. Eckert opposing.
<br />306
<br />Fgo. Community
<br />Health
<br />tal report
<br />City of Casselton
<br />requests disaster
<br />assistance
<br />Co. adopts
<br />Declaration of
<br />Emergency for local
<br />storm areas
<br />C26 paving project-
<br />low bid awarded to
<br />Border States Paving.
<br />Rd. Dept. computer
<br />equipment disc.
<br />Cthse. dome artwork
<br />contract awarded
<br />to P. Thompson
<br />Shff. Dept. out of
<br />state travel apprvd.
<br />Response from
<br />Dept. Heads on effect
<br />of St. Fed. budget
<br />cuts
<br />Cass County Report
<br />on Finance disc.
<br />Personnel Policy
<br />Manual- -350 copies
<br />to be printed and
<br />24 3 -ring binders
<br />to be purchased
<br />
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