4. Dept Head performance review - Laserfiche WebLink

GOVERNMENT Auditor Michael Montplaisir, CPA 701.241.5601 Treasurer Charlotte Sandvik 701.241.5611 Director of Equalization Frank Klein 701.241.5616 Box2806 211 Ninth Street South Farg~ North Dakota 58103 March 28, 2002 RECEIVED 2 8 2002 CASS COUNTY COMMI~ION Board of County Commissioners Cass County Government 211 9th St. S. Fargo ND 58103 Re: Department Head Evaluations Dear Commissioners: At our strategic planning session in December, one of the strategies approved was to look at the issue of department bead performance evaluations. Chairman John Meyer appointed a committee of Bonnie Johnson, Kathy Ziegelman, Donna Schneider, Don Rudnick, and myself to consider this strategy. Our charge was to report back to the County Commission on or before March 31. Our committee met a couple of times and sent surveys to department heads for feedback on whether or not department head evaluations were necessary, who should do the evaluation, and who should provide input on evaluations. At our February 26th meeting, we came to the conclusion that annual evaluations were advantageous to both the department head and the county commission. A motion was made to have Bonnie Johnson prepare a draft evaluation form to be circulated to department heads and to be discussed and revised at the March 28th department head meeting. The department head evaluation form you have for the April 1st meeting is a result of the combined efforts of the committee and the department heads. Along with the form, the committee is also recommending a procedure for completion of the evaluation. It is anticipated that the county commission would initiate the following steps: Personnel will send out blank forms for each commissioner to complete the month before the anniversary hire date of the department head. Each commissioner completes the evaluation form and returns it to the commission secretary. The commission secretary combines the scores and comments from the returned forms and prepares one form. A missing form is regarded as a positive review. The secretary then remits the combined form back to all commissioners for their review. Any changes recommended by the commissioners are made by the secretary before the portfolio commissioner and the chairman of the commission sign the completed form. FAX 701-241-5728