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Commission Minutes--June 27, 2000 2145 DEPARTMENT HEADS-PLEASE POST IN A CONSPICUOUS PLACE FOR STAFF TO READ SPECIAL MEETING OF CASS COUNTY BOARD OF COMMISSIONERS JUNE 27, 2000 MEETING CALLED TO ORDER Chairman John Meyer called the special meeting to order at 8:00 AM Tuesday, June 27, 2000, with all members present as follows: Donna Schneider, Robbie Quick, Paul Koenig, Alon Wieland and John Meyer. Other County staff in attendance were Birch Burdick, State's Attorney; Bonnie Johnson, County Coordinator; Michael Montplaisir, County Auditor; and Joyce Schepp, Administrative Secretary. Also present were Bill Cowman of Foss Associates and Carson Longtine of Ulteig Engineers, Inc. = JAIL ELECTRICAL BID, Awarded to second Iow bidder, Bergstrom Electric, Inc. Mr. Meyer said the first item on the agenda for this special meeting is to award the electrical bid to the second Iow bidder, Bergstrom Electric, Inc. for the new Cass County jail facility. Mrs. Johnson said the Cass County State's Attorney was notified by mail last Friday that Fritz Electric was declining the contract that was sent to them by Foss Associates after the Commission awarded bids for the general, mechanical, and electrical contracts at the last regular meeting held June 19, 2000. Mr. Cowman said in light of the fact that Fritz Electric, Inc. has requested to be relieved of their contract obligation, the next course of action would be to award the jail electrical contract to the second Iow bidder, Bergstrom Electric, Inc. in the amount of $3,053,000.00. This price reflects the base bid plus the alternate, E-3, which is an acoustic metal deck, he said. MOTION, passed Mrs. Quick moved and Mr. Wieland seconded to award the bid for electrical construction of the new Cass County Jail, as recommended by the architect and county staff, to Bergstrom Electric, Inc. in the amount of $3,053,000, which includes the base bid and alternate E-3; in addition, that Foss Associates notify the contractor of the bid awarded today and to begin preparing the necessary contract and notice to proceed. Discussion: Mr. Burdick said he received a telephone call yesterday concerning the bid situation also, and he believes the letter does reflect Fritz Electric's position and they do not intend to sign the contract furnished by the jail architects. At some point last week, there was an indication that Fritz Electric would sign the contract, however, the State's Attorney is confident they do not intend to sign a contract for electrical work on the Cass County jail. At the call for the question and upon roll call vote, the motion carried unanimously. CLOSED SESSION, Attorney consultation MOTION, passed Mr. Wieland moved and Mrs. Quick seconded that the meeting be closed at 8:20 AM in order for the board to discuss anticipated civil litigation or adversarial administrative proceedings based on North Dakota Century Code 44-04-19.1, the exception allowed for attorney