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APPENDIX A PAGE I OF 2 AGREEMENT FOR P ARTICIP A TION IN THE NORTH DAKOTA HIGHWAY SAFETY PLAN PROJECT NO, PHSP4020404 SP 04 Ph 13 SCOPE OF WORK Objective The purpose of this contract is to provide funding to the Cass County Sheriff's Office for the purchase of equipment to be used for the electronic crash reporting system (TraCS) pilot project. Funding for this project is provided through the North Dakota Highway Safety Plan, The primary use of this equipment must be for submitting motor vehicle crash reports and motor vehicle animal crash reports electronically using TraCS. Contractual Duties The Cass County Sheriff's Office will be responsible for ordering and installing the equipment. Proper maintenance of equipment purchased with traffic safety funds will be the direct responsibility of the Cass County Sheriff's Office. The equipment must meet the standards approved by the North Dakota Department of Transportation. Any equipment purchases required to be maintained on equipment inventory must be maintained in good working order and available for inspection. It will be the responsibility of the Cass County Sheriff's Office to ensure officers are trained in the correct operation of equipment and procedures for securing quality crash reports. The Cass County Sheriff's Office will provide the Drivers License and Traffic Safety Division with a document indicating the cost of investigating and documenting crashes for October I, 2003, through September 30, 2004. The reimbursement voucher, along with a copy of the vendor invoice, is due no later than 60 days after the end of the month in which expenses occurred. If documentation is not submitted to the Drivers License and Traffic Safety Division by November 14, 2004, payment will be denied, Supporting documentation must be retained in accordance with audit guidelines. An evaluation report must be submitted by November 14, 2004. This report should include any data relating to the effectiveness of the electronic crash reporting process, such as time/cost savings, improved service, officer satisfaction, etc. Failure to provide this report to the Drivers License and Traffic Safety Division may result in sanctions or elimination from future traffic safety funding opportunities, All persons reimbursed with traffic safety funds are required to wear safety belts and obey all traffic laws while on official business of the project. The Cass County Sheriff's Office must have a mandatory safety belt policy and provide a copy prior to any reimbursement.