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WORK CONDITIONS AND HOURS Cass County purchases and licenses the use of various computer software for business purposes and does not own the copyright to this software or its related documentation. Unless authorized by the software developer, Cass County does not have the right to reproduce or
<br />install such software for use on more than one computer. Employees may only use software
<br />on local area networks or on multiple machines according to the software license agreement. Cass County prohibits the illegal duplication of software and its related documentation. The unauthorized use, installation, copying, or distribution of copyrighted, trademarked, or
<br />patented material on the Internet is expressly prohibited. As a general rule, if an employee did
<br />not create material, does not own the rights to it, or has not gotten authorization for its use, it should not be put on the Internet or transmitted through the e-mail system. Employees should take all security precautions available to them and prescribed by Cass
<br />County. Employees should not attempt to bypass or disable any security precautions installed
<br />on Cass County computers. Similarly employees shall protect the integrity of electronic communication devices and services at all times, which includes logging off or locking systems when not in use or away from the office.
<br />Passwords and user IDs to access any system shall not be written down or shared with other
<br />employees at any time and users shall not login to a system for the purposes of allowing another user access. This includes, but is not limited to, computers, servers, State applications, or online business accounts.
<br />Employees shall not transfer, copy, upload or forward any County email, documents, or files
<br />to personally owned devices or subscribed services, including but not limited to, USB flash drives, portable hard drives, CD/DVD drives, email accounts or any online storage services such as Dropbox, iCloud, OneDrive, or Google Drive, without permission from the IT Department.
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<br />When required, employees should only send confidential, sensitive and/or proprietary information using County approved encryption or secure email methods. Similarly, when receiving emails, employees should encourage outside clients, vendors and business partners to send any confidential, sensitive and/or proprietary information using appropriate
<br />safeguards, including encryption or secure email methods.
<br /> The following behaviors are examples of previously stated or additional actions and activities that are prohibited and can result in disciplinary action up to and including termination of employment:
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<br />• Sending or posting discriminatory, harassing, or threatening messages or images
<br />• Using the organization’s computers for personal gain
<br />• Using, or disclosing someone else’s code or password without authorization
<br />• Sending or posting confidential material, trade secrets, or proprietary information outside of the organization (such information includes, but is not limited to, non-public information, internal documents, memorandums, announcements, financial
<br />information, prospect and customer lists, pricing and preferences)
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