5. Personnel Policy Handbook - Laserfiche WebLink

EMPLOYMENT STATUS AND RECORDS STATUS DATE 207 Effective Date: 01/01/2016 The purpose of this policy is to explain the method used for determining an employee’s anniversary date upon which step salary adjustments become effective. It is recognized each employee has two distinct anniversary dates – a “hire anniversary” and an “in grade” or “status” date. A “hire anniversary” date reflects the date the employee begins employment with Cass County and is useful in determining benefits such as sick leave, annual leave and years of service. The “hire anniversary” date remains constant throughout an employee’s uninterrupted employment regardless of promotions, demotions or transfers within the County. A “hire anniversary” date may be adjusted to compensate for a leave of absence or some other similar interruption to employment. An “in grade anniversary” or “status” date reflects the actual date an employee assumes a particular position within a pay grade. Upon an employee’s start of employment, the “hire anniversary” and “in grade anniversary” will be identical and remain as such, until the employee is promoted or demoted, and then a new “in grade anniversary” date will be established. “In grade anniversary” dates are not established for lateral transfers. It is the responsibility of each department head to ensure that any change of an employee’s “in grade anniversary” date or “status” date accurately reflects the date upon which employee is promoted or demoted to a different employment position. This is done by completing the appropriate paperwork, including a staff requisition form, vacancy notice, and salary request form, and submit it to the Human Resources Department at the time of salary change. DEMOTIONS 208 Effective Date: 01/01/2016 On occasion, during the course of the employment relationship, demotions will be appropriate. Demotions may occur as a result of an employee’s request or as a result of management’s decision that an employee’s skills and abilities more closely fit the requirements of another position. Any type of demotion must go through the Department Head and Human Resources. When an employee is assigned to a job requiring less skill, knowledge, etc. than his/her present job (regardless of whether this new assignment results from employee choice or management decision), the employee’s compensation will typically be adjusted to reflect the rate of pay appropriate to the position with credit for years of service. Any new pay rate will go into effect at the beginning of the first payroll period on or following the assumption of the duties of the new job. Either the employee or the Department Head may request an exception to Human Resources. Cass County 11